WCHS Athletic Booster Club September 2011 Minutes
WCHS Athletic Booster Club September 2011 Minutes Date: September 12, 2011 Board Members in Attendance: Jane Robinson, Jacqui Hardiman, Janice Conard, Ed Green, Kelly Pollard, Eric Oppliger Sports Team Reps in Attendance: Kris Hansen, Chip Walston, Jane Haines, Carol Berry, Marylou Sabo, Jackie Haight, Linda Staab, Bill Birkhofer, Heidi Cremeans, Kelly Sitz, Jim D’Amico, Cindy DiPangrazio, Christy Thorp, LuAnn Davanzo, Rob Gray, Christi Green, Karol Hanley, Michele Meulenberg, Amy O’Brien, Carol Barry, Craig Reed Guest Speaker: Ann Chadwick (Academic Boosters) Not here yet, will speak at the end of the evening. August Minutes August minutes and agenda were sent out in an email prior to the meeting, no hard copies are available tonight. The August 2011 Meeting Minutes were reviewed and approved. Ed Green motioned to approve the minutes. Christy Thorp seconded the motion. President’s Report : Jane Robinson Jane asked if anyone was interested in being the WPC (Westerville Parent Council) representative for the WCABC. The meetings are the 3rd Wednesday morning of each month at the District Office. They typically run from 9:30 to 11:30 a.m. Please let her know if you are interested. Chip Walston is our new Web Manager. Please let Chip know if you want any information put on our website, such as upcoming fundraisers. Reviewed our three main fundraisers. They are: Concessions (largest revenue earner) Casino Night Sports Physicals (scheduled for Tuesday 5/15) Discussed WCABC Scholarships Six scholarships are given out each year. We need 3 people on the scholarship committee. One needs to be a board member, and there cannot be any senior parents on the committee. Two of the scholarships require an essay that will be reviewed by the committee. Our timeline is to have the scholarship committee formed in October so we can submit the scholarship information to the guidance office by November/December. Vice President’s Report - Jacqui Hardiman Casino Night Review The first Casino Night steering committee meeting was on September 7. We are researching 4-5 different venues. Planning on 350-500 people in attendance, so we need a big open banquet facility. Four sports still need to assign a representative. September 26 will be our first big meeting. We will be setting up sub committees, choosing chair people, and having general discussion. We are ahead of where we were last year and want to keep up the pace. Theme will be Mardi Gras, same as last year. Looking at different casino operators. Not everyone has the Horse Racing game and that was popular. Also popular were Black Jack and Beat the Dealer. Treasurer’s Report – Janice Conard Handed out balance sheets for the month to all sports reps present. Check mailing envelopes have been restocked in Kathy Klosterman’s office. Deposits turned in by the end of the day Tuesday will be processed and back in your mailbox by Friday. Secretary’s Report – Kelly Pollard (no report) Athletic Director – Andy Ey (not in attendance) Jane Robinson gave update. All Fall Sports banquet will be held on November 15 at the school. Asking all sports to attend the awards presentation at 7:45 pm. Concessions - Ed Green Concessions going well so far. Discussed interest in getting a credit card machine for use in concessions. Christy Thorp talked about a small phone size machine and will get further information on it. Logistics would need to be worked out and charge per transaction would have to be considered. There is a problem with people working concessions and getting their kids in for free through the concessions door. Needs to be addressed and corrected. Jane discussed concession guidelines (a copy of this was attached to agenda email this month). Large sports must work 6 concessions events and small sports must work 3. In addition to concessions, each sport must also provide a steering committee volunteer(s) for Casino Night – this is worth $300 per sport. Large sports must sell 15 tickets to the event and small sports must sell 8. Other Business: None reported Sports Updates Girls Cross Country – Max & Erma’s night on 9/28. Boy’s and Girl’s Cross Country – Annual 5k on November 19 at Central. Looking for runners and walkers. 500 participants last year. Discussed whether we should open concessions up for the event. Cheer – Held Kiddie Camp earlier this year, $2500.00 profit. Decided to run another camp during basketball season. Girl’s Golf – Have team of four, 3 sophomores and 1 freshman. Have had some good success and improvement. Girl’s Volleyball – Undefeated in the OCC. Volley for the Cure coming up on October 6. Warhawk boards are available to order online – through Athletic Boosters and Volleyball website. Girl’s Lacrosse – Head coach resigned last week unexpectedly. Search is on for a new one. Boy’s Soccer – A lot of injuries. Big game this week against Gahanna. Girl’s Tennis – Doing well, tough competition coming up this week. The boys and girls tennis teams are having their poinsettia sale again this year. Order forms will come out in October and will be due beginning of November. Boy’s Baseball – Fundraiser at CiCi’s the 2nd Tuesday of every month, just put your receipt in the bucket and we will get 10% of the sales. 2nd annual Spaghetti Dinner will be Saturday, November 5. Tickets are $10.00 and include dinner and raffle ticket. Raffle prize is an IPad. Antonio’s is catering and there will also be a silent auction. The baseball bleachers are almost done. Parents are putting them up to save the $2400 installation charge. Swimming – Conditioning is going on now. There will be a new member meeting on Thursday, September 15. The boys team is expecting 20 members this year. Girl’s Basketball – New coach is in place. Started conditioning and working on our fundraiser. Girl’s Soccer – We are 4-2-1 right now and at the top of our OCC bracket. Football – Off to a great start at 3-0. Suggest pre-purchasing your ticket, in the athletic office, for the Westerville South game this weekend. Guest Speaker – Ann Chadwick (Academic Boosters) Their big fundraiser, The Arts & Crafts Bizarre, is coming up on Saturday, October 22 from 10 am to 3 pm. Event details are: Any booster group can come sell something. Table and tablecloth are provided if you will provide a baked good. Commercial tables are available to businesses. 1800-2000 shoppers are expected. Applications and flyers were left for anyone interested. Please spread the word! Motion to adjourn the meeting was made at 8:00 by Luann Davanzo, seconded by Rob Gray. The next meeting will be Monday, October 10 at 7:00 p.m. in the commons. Thanks!