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DIRECTORATE GENERAL OF EMPLOYMENT & TRAINING (DGE&T) SHRAM SHAKTI BHAVAN

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DIRECTORATE GENERAL OF EMPLOYMENT & TRAINING (DGE&T) SHRAM SHAKTI BHAVAN
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
DIRECTORATE GENERAL OF EMPLOYMENT & TRAINING (DGE&T)
MINISTRY OF LABOUR AND EMPLOYMENT
SHRAM SHAKTI BHAVAN
RAFI MARG, NEW DELHI-110001
Tender Document No: DGE&T - 09/01/2014 MES/IS.
REQUEST FOR PROPOSAL (RFP) FOR “SELECTION OF
THIRD PARTY AGENCY FOR MONITORING OF TRAINING
AND ASSESSMENT PROCESSES IN SKILL DEVELOPMENT
INITIATIVE SCHEME (SDIS)”
DGE&T, Ministry of Labour & Employment, Government of India is
envisaging to monitor the training and assessment process of Skill
Development Initiative Scheme (SDIS) independently and objectively to
gather feedback on ground level implementation so as to initiate
corrective measures to improve the quality of training and assessment.
DGE&T, through this RFP, intends to select 10 Third Party Monitoring
Agencies across the country, one each for set of states grouped together
as zones, to monitor the training and assessment process of SDIS
through physical inspection of training centers.
The details on the project are provided in the tender document which can
be
downloaded
from
the
websites
www.dget.nic.in
and
https://sdi.dget.gov.in/. The last date for the receipt of bids is 3.00 pm on
25th November 2014.
Director (SDI),
Directorate General of Employment & Training (DGE&T),
Ministry of Labour and
Employment,
Shram Shakti Bhavan,
Rafi Marg,
New Delhi – 110 001
Page 1 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Tender Document No: DGE&T - 09/01/2014 MES/IS
Directorate General of Employment & Training (DGE&T)
Request for Proposal (RFP) for
“Selection of Third Party agency for
Monitoring of Training and Assessment process in
Skill Development Initiative Scheme (SDIS)”
For
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment,
Government of India
24th October, 2014
Directorate General of Employment & Training (DGE&T)
Ministry of Labour and Employment
Shram Shakti Bhavan
Rafi Marg, New Delhi-110001
E-Mail: [email protected]
Page 2 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Key Information & Dates
1
2
3
4
5
6
7
8
9
Tender
Authority
Inviting Directorate General of Employment & Training (DGE&T),
Ministry of Labour and Employment,
Government of India,
Shram Shakti Bhavan, Rafi Marg, New Delhi-110001
Job Requirement
“Selection of Third Party agency for Monitoring of
Training
and
Assessment
processes
in
Skill
Development Initiative Scheme (SDIS)” for
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment (MoLE), Government
of India.
Date of Publication of 24th October 2014
the RFP
Cost
of
Tender  Bid document can be downloaded from the official
Document
website of Directorate General of Employment &
Training (DGE&T), Ministry of Labour and
Employment (i.e. www.dget.nic.in ).
 At the time of submission of the bid document the
bidder has to submit the bid amount against a nonrefundable fee of INR 5000/- in the form of demand
draft in favor of “PAO, DGET, Ministry of Labour
and Employment, New Delhi” payable at Delhi.
Contact person for
Shri Dinesh Nijhawan
clarification
Director (SDI),
Directorate General of Employment & Training (DGE&T),
Ministry of Labour and Employment, Government of India
Room No. 8, Shram Shakti Bhavan, Rafi Marg, New
Delhi-110001
Email ID: [email protected]
Last date for receiving 7th November 2014
through
e-mail
queries / clarifications
([email protected])
11th November 2014 at Directorate General of
Employment & Training (DGE&T), Ministry of Labour and
Employment, Shram Shakti Bhavan, Rafi Marg, New
Delhi
Date of response to 14th November 2014
Bidder Queries
Last
date
for 3.00 pm on 25th November 2014 at Directorate General
submission of
of Employment & Training (DGE&T), Ministry of Labour
Bids
and Employment, Shram Shakti Bhavan, Rafi Marg, New
Delhi-110001
Date & Venue
Pre-Bid Meeting
of
Page 3 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
10
11
12
13
Bid Security Amount The Bidder shall furnish, as part of its bid, a bid security
Payable
in the form of Demand Draft / Banker’s Cheque drawn
in favor of “PAO, DGET, Ministry of Labour and
Employment, New Delhi” payable at Delhi for an amount
of Rs. 20,000/- (Rs Twenty Thousand Only) payable at
Delhi.
Opening of Technical 4.00 pm on 25th November 2014 at Directorate
Bids
General of Employment & Training (DGE&T), Ministry of
Labour and Employment, Shram Shakti Bhavan, Rafi
Marg, New Delhi-110001
Technical Presentation The date & venue for the same shall be communicated to
the bidders later
Opening of the
The date & venue for the same shall be communicated to
Financial
/ the bidders later
Commercial Bid
of
the technically qualified
bidders
Page 4 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Disclaimer
1. Though adequate care has been taken in the preparation of this Request for
Proposal Document, the Bidder should satisfy themselves that the document is
complete in all respects. Intimation of discrepancy, if any, should be given to the
below mentioned officer immediately. If this office receives no intimation of
discrepancy within the date mentioned in Section 2, it shall be deemed that the
Request for Proposal document is complete and final in all respects.
Director (SDI),
Directorate General of Employment & Training (DGE&T),
Ministry of Labour and Employment,
Shram Shakti Bhavan,
Rafi Marg,
New Delhi - 110001
Email: [email protected]
2. This RFP is neither an agreement nor an offer by the DGE&T to the prospective
Bidders or any other person. The purpose of this RFP is to provide interested parties
with information that may be useful to them in the formulation of their proposal for
selection pursuant to this RFP. This RFP includes statements, which reflect various
assumptions and assessments arrived at by the DGE&T in relation to the Monitoring
of Training and Assessment processes in SDIS. Neither DGE&T nor their employees
or consultants, make any representation or warranty as to the accuracy, reliability or
completeness of the information in this RFP and it is not possible for DGE&T to
consider the investment objectives, financial situation and particular needs of each
party who reads or uses this RFP. Some of the prospective Bidders may have a
better knowledge of the project than others. Each prospective Bidder should conduct
its own investigations and analysis and check the accuracy, reliability and
completeness of the information in this RFP and obtain independent advice from
appropriate sources.
3. Information provided in this RFP to the Bidders is on a wide range of matters, some
of which may depend upon interpretation of law. The information given is not
intended to be an exhaustive account of statutory requirements and should not be
regarded as a complete or authoritative statement of law. DGE&T accepts no
Page 5 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
responsibility for the accuracy or otherwise for any interpretation or opinion on law
expressed herein.
4. Neither DGE&T nor their employees or consultants will have any liability to any
prospective Bidder or any other person under the law of contract, tort, the principles
of restitution or unjust enrichment or otherwise for any loss, expense or damage
which may arise from or be incurred or suffered in connection with anything
contained in this RFP, any matter deemed to form part of this RFP, the award of the
Project, the information and any other information supplied by or on behalf of
DGE&T or their employees, any consultants or otherwise arising in any way from the
selection process for the Project.
5. DGE&T also accepts no liability of any nature whether resulting from negligence or
otherwise howsoever caused arising from reliance of any Bidder upon the
statements contained in this RFP.
6. DGE&T reserves the right to reject any or all of the Bids submitted in response to
this Request for Proposal at any stage without assigning any reason whatsoever.
7. DGE&T reserves the right to change/modify/alter/amend any or all of the provisions
of this Request for Proposal.
8. DGE&T shall have no liability for non-receipt of any communication from the Bidder
to DGE&T and vice-versa due to postal delays or otherwise.
9. The issue of this RFP does not imply that DGE&T is bound to select the Successful
Bidder for Monitoring of Training and Assessment process of SDIS or award work to
the Successful Bidder, as the case may be, for the project and DGE&T reserves the
right to reject all or any of the Proposals or Bids without assigning any reasons
whatsoever.
10. The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying, postage,
delivery fees, expenses associated with any demonstrations or presentations which
may be required by DGE&T or any other costs incurred in connection with or relating
to its Proposal. All such costs and expenses will remain with the Bidder and DGE&T
shall not be liable in any manner whatsoever for the same or for any other costs or
other expenses incurred by a Bidder in preparation of submission of the Proposal,
regardless of the conduct or outcome of the Bidding Process.
Page 6 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Table of Contents
Key Information & Dates ....................................................................................................................3
Disclaimer..........................................................................................................................................5
Abbreviations / Acronyms ................................................................................................................ 10
Schedule of bidding process ............................................................................................................. 11
SECTION 1: INVITATION FOR BIDS .................................................................................................... 12
1. Invitation for bids ............................................................................................................................. 12
2. Due Diligence .................................................................................................................................... 12
3. Content of Bidding Document........................................................................................................... 12
4. Clarification of Bidding Documents................................................................................................... 13
5. Amendment of Bidding Documents ................................................................................................. 13
SECTION 2: TENDER DETAILS ............................................................................................................ 14
1.
Project Background ......................................................................................................................... 14
2. Scope of work..................................................................................................................................... 15
3. Process Flow....................................................................................................................................... 18
4. Roles & Responsibilities of the Third Party Monitoring agency......................................................... 19
5. Staff Requirements ............................................................................................................................ 20
6. Monitoring Fee Payment Norms ....................................................................................................... 20
7.
Agreement & Work Orders ............................................................................................................. 21
SECTION – 3 INSTRUCTION TO BIDDERS ............................................................................................ 22
1.
Commitment to a Fair and Transparent Process ............................................................................ 22
2.
Detailed Study/ Market Survey about Programme ........................................................................ 22
3.
Acknowledgement by the Bidder ................................................................................................... 22
4.
Eligibility ......................................................................................................................................... 23
5.
Conflict of Interest .......................................................................................................................... 23
6.
Enquiries & Clarifications ................................................................................................................ 24
7.
Conditions in bid ............................................................................................................................ 24
8.
Preparation and Submission of Bid ................................................................................................ 25
9.
Language......................................................................................................................................... 26
10.
Sealing and Marking ...................................................................................................................... 26
Page 7 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
11. Submission of the Bid ..................................................................................................................... 27
12.
Authorized Representative and Signatory.................................................................................... 28
13.
Initialing & Binding of the Bids ..................................................................................................... 28
14.
Bid Due Date ............................................................................................................................... 28
15.
Fees and Deposits to be paid by the Bidders .............................................................................. 29
16.
Validity of Terms of the Bid......................................................................................................... 30
17.
Amendment of RFP Document ................................................................................................... 30
18.
Modifications/ Substitution/ Withdrawal of Proposals .............................................................. 30
19.
Opening and Evaluation of the Bids ............................................................................................ 31
20.
Clarifications ............................................................................................................................... 31
21.
Standard of Performance ............................................................................................................ 31
22.
Costs ............................................................................................................................................ 31
23.
Right to Accept or Reject any or all Proposals/ Bids ................................................................... 32
24.
Letter of Interest & Contract Agreement ................................................................................... 32
25.
Time Table and Milestones ......................................................................................................... 32
26.
Selection Process .......................................................................................................................... 33
27. Performance Bank Guarantee ........................................................................................................ 40
28.
Annulment of Award ..................................................................................................................... 41
29. Termination of Contract ................................................................................................................. 41
30.
Suspension.................................................................................................................................... 42
31.
Intellectual Property Rights ........................................................................................................... 42
32.
Confidentiality ............................................................................................................................... 43
33. Force Majeure ................................................................................................................................ 43
34.
Arbitration and Jurisdiction ........................................................................................................... 44
35.
Indemnity ...................................................................................................................................... 44
SECTION 4: BID SUBMISSION FORMATS AND ANNEXURES ................................................................ 45
Annexure 1: List of states and Zone ........................................................................................................ 45
Form 1: Format for Cover Letter ............................................................................................................. 46
Form 2: Formats for Compliance to Eligibility Criteria............................................................................ 48
Form 3: Format of Power of Attorney for Signing of Bid ........................................................................ 50
Form 4: Certificate of Incorporation & Number of years of existence ................................................... 52
Page 8 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 5: Bidder Details ............................................................................................................................ 53
Form 6: Financial Standing – Annual Turnover ....................................................................................... 54
Form 7: Details of the Monitoring/ Assessment/ Evaluation Projects Completed in last 3 years ......... 55
Form 8: Details of Employees ................................................................................................................ 56
Form 9: No - Conviction Certificate ........................................................................................................ 58
Form 10: Financial Bid (Format for Financial Bid) ................................................................................... 59
Page 9 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Abbreviations / Acronyms
The following abbreviations and acronyms have been used in this document
ABBREVIATION/
ACRONYM
AB
CSS
DCA
DGE&T
GFR
GoI
IFD
ITB
L&E
MES
MoLE
MoU
NCVT
PBG
RDAT
RFP
SDIS
TC
TEC
VTP
DESCRIPTION
Assessing Body
Centrally Sponsored Scheme
Direct Candidate Assessment
Directorate General of Employment & Training
General Financial Rules
Government of India
Integrated Finance Division of MoLE
Invitation To Bid
Labour and Employment
Modular Employable Skills program of the Government of India
Ministry of Labour and Employment
Memorandum of Understanding
National Council for Vocational Training
Performance Bank Guarantee
Regional Directorate of Apprenticeship Training
Request For Proposal
Skill Development Initiative Scheme
Testing Centre
Technical Evaluation Committee
Vocational Training Provider
Page 10 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Schedule of bidding process
S No
1
2
3
4
5
Event
Request For Proposal document made available
to the Bidders
Last date for receiving doubts or clarifications
about the RFP through mail
Pre-bid meeting to clarify doubts received through
mail
Time and date for receipt of Bids (all the relevant
documents and covers) (Bid Due Date)
Opening of Technical Cover at Main Committee
Room, DGE&T, Shram Shakti Bhavan, New Delhi
(Cover-I)
Time/ Date
24th October 2014
7th November 2014
11th November 2014
3.00
pm
on
November 2014
25th
4.00
pm
on
November 2014
25th
To be
later
6
Technical Presentations (Tentative)
7
Opening of Financial Bids at Main Committee
To be
Room, DGE&T, Shram Shakti Bhavan, New Delhi
later
(Cover-II) (Tentative)
communicated
communicated
Page 11 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
SECTION 1: INVITATION FOR BIDS
1.
Invitation for bids
1.1 This invitation for bids is for “Selection of Third Party Agency for Monitoring of
Training and Assessment Processes in Skill Development Initiative Scheme
(SDIS)” in Directorate General of Employment & Training (DGE&T), Ministry of
Labour & Employment, Government of India. Sealed offers prepared in accordance
with the procedures enumerated in this document should be submitted to the
Director (SDI), DGE&T, Ministry of Labour and Employment, Government of India
on or before 3.00 p.m. on 25th November, 2014.
1.2 Bid document can be downloaded from the official website of Directorate General of
Employment & Training (DGE&T), Ministry of Labour and Employment (i.e.
www.dget.nic.in ). At the time of submission of the bid document, the bidder has to
submit the bid processing amount as a non-refundable fee of INR 5000/- in the
form of demand draft in favor of “PAO, DGET, Ministry of Labour and
Employment, New Delhi”, payable at Delhi.
1.3 Failure to furnish the above mentioned bid amount would result in rejection of the
bid.
2. Due Diligence
2.1 The Bidder is expected to examine all instructions, forms, terms and specifications
in the bidding document. The bid should be precise, complete and in the
prescribed format as per the requirement of the bid document. Failure to furnish all
information required by the bidding document or submission of a bid not
responsive to the bidding document in any respect will be at the Bidder’s risk and
may result in rejection of the bid.
3. Content of Bidding Document
3.1 The requirements, bidding procedures and contract terms are prescribed in the
bidding document. This bidding document include:
Section 1: Invitation for Bids
Section 2: Tender Details
Section 3: Instructions to Bidders
Section 4: Bid Submission Formats and Annexures
Page 12 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
4. Clarification of Bidding Documents
4.1 A prospective bidder requiring any clarification on the bidding document may notify
the DGE&T in writing or by e-mail. The following personnel may be contacted for
this purpose:Name of the Designation
officer
Shri
Dinesh Director (SDI)
Nijhawan
Contact Particulars
Room. No. 8
Directorate General of Employment & Training
(DGE&T),
Ministry of Labour and Employment,
Shram Shakti Bhavan, Rafi Marg,
New Delhi-110001
Email ID: [email protected]
4.2 The bidder shall submit any queries related to the Bid document in the following
format not later than 7th November 2014.
S. No
Page No
Reference
Clause
Queries
Recommendations/Explanation
of the <<Name of the Bidder>>
4.3 DGE&T shall convene a pre-bid meeting at 2.00 p.m. on 11th November 2014 and
the responses (explanation of the query but without identifying the source of the
inquiry) to the queries shall be uploaded on the website of Directorate General of
Employment & Training (DGE&T), Ministry of Labour & Employment
(www.dget.nic.in).
5.
Amendment of Bidding Documents
5.1
At any time before the deadline for submission of bids, DGE&T may, for any
reason, whether at its own initiative or in response to the clarification requested by
a prospective Bidder, modify the bidding document by amendment.
5.2 All such amendments shall be uploaded on the website of Directorate General of
Employment & Training (DGE&T), Ministry of Labour & Employment
(www.dget.nic.in) and shall be binding on the bidders.
5.3 If required in order to allow prospective Bidders reasonable time to take the
amendment into account in preparing their bids, DGE&T reserves the right to
extend the deadline for the submission of bids.
Page 13 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
SECTION 2: TENDER DETAILS
1. Project Background
1.1. About Ministry of Labour and Employment, Government of India
1.1.1 Ministry of Labour & Employment is one of the oldest and important Ministries of
the Government of India. The main responsibility of the Ministry is to protect and
safeguard the interests of workers in general and those who constitute the poor,
deprived and disadvantage sections of the society, in particular, with due regard to
creating a healthy work environment for higher production and productivity and to
develop and coordinate vocational skill training and employment services.
1.2. Directorate General of Employment & Training (DGE&T)
1.2.1 Directorate General of Employment and Training (DGE&T), Ministry of Labour &
Employment (MoLE), is the nodal body for formulating policies, laying down
norms, standards, conducting trade test and certification of vocational training
under the aegis of training advisory body National Council of Vocational Training
(NCVT). DGE&T also operates Vocational Training Schemes in some of the
specialized areas through field institutes under its direct control. Development of
these programs at national level, particularly in the area concerning common
policies, common standards and procedures, training of instructors and trade
testing are the responsibility of the DGE&T.
1.3.
About Skill Development Initiative Scheme (SDIS)
1.3.1 Skill Development Initiative on Modular Employable Skill (MES) has been
developed in close consultancy with Industry, State Governments & Experts in
pursuance of excellence in vocational training.
1.3.2 MES is ‘Minimum Skill Set’ which is sufficient to get an employment in the world
of work. MES allows skills upgradation/formation, multi entry and exist, vertical
and horizontal mobility and lifelong learning opportunities in a flexible manner
and allows recognition of prior learning. The skill is to be assessed by the
Assessing Body mainly from the Industry organizations. NCVT issues certificate
of skills acquired through informal means/competence assessed.
1.3.3 Ministry of Labour and Employment launched Skill Development Initiative Scheme
(SDIS) in May 2007. DGE&T at the national level issues the guidelines and
provides funding and direction to the scheme whereas the implementation is
Page 14 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
carried out by the state government and regional institutions under Ministry of
Labour and Employment in partnership with VTP and Assessing Bodies.
1.3.4 During XI plan period (2007-12), against an approved outlay of Rs 500 crore, an
amount of Rs 407 crore was spent and 13.67 lakh persons were trained or
directly tested under the scheme. Till date 27.31 lakh of youth have been training
/ tested under SDIS
1.3.5 Cabinet committee on Skill Development has approved the continuation of this
scheme for XII plan period with certain changes. An outlay of Rs 2000 crore has
been kept for the scheme for 12th plan period. Total, 25 lakh people would be
skilled & certified during 12th plan period.
2. Scope of work
2.1 DGE&T envisages engaging third party agencies to carry out process monitoring of
the Skill Development Initiative Scheme (SDIS) implemented across India in all the
states and Union territories. The main purpose of the third party monitoring is to
ensure transparent and objective monitoring of training and assessment process to
gather feedback on the gaps and field realities, for taking corrective measures and
improve the quality of implementation.
2.2 The third party monitoring agency will be engaged for 2 year initially. The contract
may be extended based on their performance and need of DGE&T for further one
year and subsequently for another one year only.
2.3 Considering the scale of implementation and the spread of the training centers,
states have been grouped into 10 zones as given in Section- 4, Annexure – 1. The
zones are created by clubbing 2 or more states together based on proximity,
number of training centers located in these states and quantum of work.
2.4 In the zone allotted, 100 planned training center visits shall be undertaken by the
Third Party Monitoring agency for 3 month duration cycle every year. Out of which
50 visits shall be for training process monitoring and 50 visits for assessment
process monitoring. A maximum of 20 visits for feedback and complain as
instructed by DGE&T shall be accommodated among the 100 visits for training and
assessment process monitoring. In case of Zone 9 and Zone 10, 50 training center
visits shall be undertaken for 3 month duration. Third party agencies selected for
Zone 1 – 8 shall visit 400 training centers per year whereas agencies selected for
Zone 9 & 10 shall visit 200 training centers per year.
2.5 The number of visits in the subsequent years may undergo revision based on the
increase/decrease in the number of VTP.
Page 15 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
2.6 One agency can apply for more than one zone by enclosing additional forms and
supporting documents with order of preference. One agency will be awarded
contract for only two zones depending upon their rank in the evaluation process
and the preference mentioned.
2.7 The process monitoring will comprise of the following 4 components:
2.8
Verification of credentials of active VTP:
2.8.1 At present 9486 (As on 1st June 2014) VTP are registered with the various state
directorates for providing skill training under SDIS. Out of this, approximately 2300
VTPs are active and the number may vary to 3500 at the maximum. It has also
been observed in past that the address, contact details (phone number, E-mail ID)
and the current location of training center are incorrect, which leads to
inconvenience to the assessing bodies and inspecting officials. Hence before the
start of monitoring activities, the Third Party Monitoring agency shall verify the
details provided by VTP in web portal and update with the correct records and
prune the existing database to retain only the functional VTPs in their respective
Zone. This activity shall be carried out through telephonic verification by
contacting VTP.
2.9 Training process monitoring:
2.9.1 Vocational training under MES modules are provided to youth through VTP. The
VTP utilize the training and lab infrastructure to impart vocational training to the
youth and ensure presence of qualified and competent trainers throughout the
duration of training. The agency shall verify the following
2.9.2 Verification of student credentials and authenticity of supporting
documents: The authenticity of the students attending training shall be verified
by checking the supporting documents like birth certificate, ration card, mark
sheet, etc. which is available.
2.9.3 Verification of physical infrastructure, lab and machines: Compliance check
and qualitative evaluation of the training center infrastructure, lab infrastructure
and residential facilities shall be carried out. Presence of IT infrastructure and
internet facility in the training center shall also be verified. In training centers
where hostel facilities are also being offered to the students, compliance for
hostel infrastructure shall also be verified. The mandatory requirements as per
the norm prescribed by DGE&T shall be verified based on the checklist which
shall be prepared by the Third Party Monitoring agency.
Page 16 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
2.9.4 Verification of trainers’ credentials: The qualification and experience of all the
trainers in the training center shall be verified.
2.9.5 Verification of training process (training methodology, teaching aids):
Qualitative verification of training delivery process shall be carried out to gauge
the effectiveness of the training delivery in terms of the training methodology
used, teaching aids, ability of the trainer to explain concepts clearly.
2.9.6 Course curriculum availability: The field staff shall verify the presence of MES
course curriculum or relevant course material which is being used by the trainers.
It shall also be verified whether any study material or course material is being
provided to the students to assist in learning.
2.10 Assessment process monitoring:
2.10.1 Assessment of trained youth and persons with prior experience is carried out by
Assessing bodies in testing centers (in most cases are VTP’s training center).
Assessing bodies depute qualified and competent assessors to carry out the
assessment in the testing centers. The assessor is expected to carry out the
both theory and practical assessment of skill levels of the persons who appear
for assessment and report the assessment results to the Assessing body. The
Third Party Monitoring agency shall carry out the following:
2.10.2 Verification of attendance: The attendance records of the students and trainers
for the training duration shall be verified.
2.10.3 Verification of authenticity and attendance of students: The authenticity of
students who are appearing for the assessment shall be verified by checking the
supporting documents and any form of identity.
2.10.4 Verification of presence of infrastructure for assessment: The availability of
required machinery, tools, equipment and physical infrastructure shall be
verified by the field officer before the start of assessment.
2.10.5 Check the availability of checklists, results sheets and assessment tools:
The field shall verify the availability of required checklists, result sheets,
assessment tools which are mandatory for the assessors to use during the
assessment process.
2.10.6 Observing the assessment process: The field staff shall observe the complete
assessment process and fill the questionnaire to record if the activities
prescribed by DGE&T for the assessor are being carried out in letter and spirit.
Page 17 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
2.11
Inspection of training center based on complaint or feedback:
2.11.1 State directorates, RDAT and DGE&T receive complaints or feedbacks about
malpractices or deviations in training centers. Third Party monitoring agency
shall visit those training centers on the directions of state directorate or DGE&T
and carry out inspection.
2.12 Activities in coordination with DGE&T
2.12.1 Preparation and standardization of questionnaire: The questionnaire/
checklist for recording the observations during the training center visit for either
training process monitoring or assessment process monitoring needs to be
developed in coordination with DGE&T. The questionnaire/checklist will be
standardized to ensure that data collected from all the zones by different
agencies are used for data analytics.
2.12.2 Selection and training of field officers: The field officers who will be deputed
to visit training centers should be trained in the processes and guidelines issued
by DGE&T and the about the monitoring activity which is expected from the
Third Party Monitoring agency. The training shall be for one day and shall be
conducted in the presence of DGE&T / State directorate / RDAT official.
2.12.3 Data entry of monitoring results: The observations of training and assessment
monitoring visits shall be entered into SDIS portal by the Third Party Monitoring
agency on a continuous basis. The online form will be created by DGE&T and
the corresponding fields will be available in the questionnaire/checklist.
2.12.4 Geo-tagging of training center: The location of training centers shall be tagged
in google maps to identify the exact location of training center. This exercise
shall be carried out during the verification of credentials of active VTP or after
the visit to training center.
3. Process Flow
3.1 Stage 1: Verification of credentials of active VTP
3.1.1 The third party monitoring agency shall verify the address, phone number, e-mail
ID and operational status of the registered VTP in their Zones which is available
in the web portal. Based on the verification results, the details of the VTP shall be
updated in the portal with the correct records. The inactive VTP and nonPage 18 of 61
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identifiable VTP will be deregistered and only the functional VTPs will be
available for monitoring in their respective Zone. This is an one time activity.
3.2
Stage 2: Preparation of questionnaires/ Checklists and visit schedule
3.2.1 The third party monitoring Agency shall identify the training centers to visit for
process monitoring in consultation with DGE&T. All the details about the training
centers (course details, start date, end date, address contact details, etc.) shall
be gathered in advance. Questionnaires and checklist shall be prepared for all
the parameters on which evaluation is to be carried out. The evaluation
methodology shall be finalized in accordance to the norms of DGE&T. DGE&T
will develop a software module through its own software service provider to
capture the monitoring data from the field.
3.3
Stage 3: Visit to the Training Centers for Training and Assessment
monitoring
3.3.1 The Third Party monitoring agency is expected to physically visit the VTPs training
centers and carry out the training and assessment process monitoring. In
addition to the monitoring activity, the following shall also be taken care by the
Third Party Monitoring agency.




Collection of some proof of physical verification and evidence for
genuineness of issues that are noticed during the training center visit.
Reporting of grave malpractices immediately after observation.
Collation and submission of the data collected on a fortnightly/periodic basis
to be uploaded into the MIS.
The geo tagging of training centers shall be carried out either during the
stage 1 or after stage 3.
4. Roles & Responsibilities of the Third Party Monitoring agency
4.1 The Third Party monitoring agency appointed shall design and standardize the
evaluation methodologies, formats for collection of data and sample group.
4.2
The Third Party Monitoring agency shall prepare questionnaires and checklist to
ensure that similar fields are available in the software module for capturing and
displaying of the data collected during the monitoring activity.
4.3 The Third Party monitoring agency shall carry out the training and assessment
process monitoring and collect the required data.
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4.4 The Third Party monitoring agency shall enter the data collected on a periodic basis
and maintain the proofs for the issues that were noticed during the monitoring.
4.5 The Third Party monitoring agency shall appraise both the states and DGE&T of
the monitoring results.
4.6 Third Party monitoring agency shall prepare visit reports after every cycle and final
report after 4th cycle and submit to DGE&T along with suggestions for process
improvement.
5. Staff Requirements
The Third Party Monitoring agency shall depute:
5.1
Project Manager: 1 Project Manager per zone. The consultant should be a
Postgraduate in Social Sciences/ Development Economics, MBA (Operations,
Human Resource Management) or any relevant Post Graduate degree with an
experience of minimum 5 years and experience of handling minimum 3 projects on
assessment/evaluation/ monitoring. The consultant shall also visit the training
centers on random basis to stabilize and ensure the quality of evaluation.
5.2 Team Lead/ Coordinator: 1 Team Lead/ Coordinator per zone. The consultant
should be a Postgraduate in Social Sciences/ Development Economics, MBA
(Operations, Human Resource Management) or any relevant Post Graduate
degree with an experience of minimum 3 years and experience of handling
minimum 1 project on assessment/evaluation/ monitoring. The consultant shall
also visit the training centers on random basis to stabilize and ensure the quality of
evaluation.
5.3 Field Staff: Field officers with minimum qualification of post-graduation with one
year experience or any degree with three years of experience shall be deputed
according to the requirements.
5.4 Data entry operator cum telephone operator: Data entry operator cum telephone
operator to verify the details of VTP and to enter the monitoring details of the
agency shall have adequate experience in similar operations.
6. Monitoring Fee Payment Norms
6.1
The Monitoring fee for the services provided towards monitoring of training and
assessment process of the training centers functional under SDIS shall be
inclusive of consultancy charges, verification charges, report writing, travel costs,
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Directorate General of Employment & Training (DGE&T),
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boarding & lodging, communication costs, equipment, stationary costs of Third
Party Monitoring agency and any other costs involved in the project specified and
shall be agreed based on the lowest Monitoring fee quoted by the bidders and
subject to negotiation by DGE&T. Service Tax as applicable shall be paid by
DGE&T and other taxes if any shall be liable to Third Party Monitoring agency.
Table - 1: Reimbursement of Monitoring Fee
1. Third party monitoring agency shall quote the Monitoring Fee for 2 year
duration which shall be inclusive of all costs. The reimbursement will be
done after completion of visits and submission of report every 3 months.
2. 80% of the charges for the visits undertaken during the 3 month visit
cycle (as mentioned in clause 2.4) will be reimbursed against submission
of reports at the end of every 3 months and remaining 20% will be
reimbursed along with next reimbursement, after verifying the reports and
satisfactory execution of work.
3. Effectively 80% of 3 month cycle cost will be paid at the end of the cycle
and remaining 20% will be paid after scrutiny of reports along with the
next cycle reimbursement.
6.2
DGE&T will review the Visit Reports submitted by the Third Party Monitoring
agency after every cycle and make the payment. If DGE&T is not satisfied with
the Visit Reports and Final Report submitted by the Third Party Monitoring
agency, DGE&T may terminate the Contract.
7.
Agreement & Work Orders
7.1
This Bidding process is being undertaken by DGE&T to select an experienced and
capable Third Party Monitoring agency. The Contract Agreement shall be
entered between the selected Third Party Monitoring agency and DGE&T. The
Third Party Monitoring agency shall provide services towards Training and
assessment process monitoring in accordance with the standards, norms, terms
and conditions stipulated in the Contract Agreement. The Contract Agreement
shall be signed for a period of 2 years and the work order to the Third Party
Monitoring agency shall be provided for 2 years subject to satisfactory
performance of the Third Party Monitoring agency.
7.2
All the payments to the Third Party Monitoring agency shall be made by DGE&T
office.
7.3
During the currency of this project, DGE&T may choose to issue/ not issue/ restrict
the work order of each cycle to the Third Party Monitoring agency based on its
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own discretion, performance of the Third Party Monitoring agency, fund position,
industry requirement or instruction from Government.
SECTION – 3 INSTRUCTION TO BIDDERS
1.
Commitment to a Fair and Transparent Process
1.1
DGE&T is keen to ensure that the process leading to the selection of the Third
Party Monitoring agency is fair, transparent, efficient, interactive and protects the
confidentiality of the information shared by Bidding Entities with it. The selection
process has been designed keeping these objectives in mind and DGE&T shall
take all steps to ensure that the above objectives are realized. Bidding Entities
should not resort to influence the selection process by any means. If any Bidder is
found practicing any kind of influence on DGE&T, its bids will be summarily
disqualified and bidder will be blacklisted from future biddings.
2.
Detailed Study/ Market Survey about Programme
2.1 Bidders may, prior to submitting their Bid for the proposed project, conduct detailed
study and market survey at their own expense and obtain and ascertain for
themselves, at their own responsibility, all technical data, market data and any
other information necessary for preparing their Bids including, inter alia, the actual
nature and conditions of VTP training centers, assessment processes, work
locations, etc., after taking into account the local conditions & bottlenecks, if any,
etc. The Bidders shall be deemed to have full knowledge of the Skill Development
Initiative Scheme (SDIS), once they have submitted their Bid for the verification.
3.
Acknowledgement by the Bidder
3.1
It shall be deemed that by submitting the Bid, the Bidder has:




3.2
Made a complete and careful examination of the RFP;
Received all relevant information requested from DGE&T during pre-bid
meeting;
Accepted the risk of inadequacy, error or mistake in the information provided in
the RFP; and
Agreed to be bound by the undertakings provided by it under and in terms
hereof.
DGE&T shall not be liable for any omission, mistake or error in respect of any of
the above or on account of any matter or thing arising out of or concerning or
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Ministry of Labour & Employment, GoI
relating to the RFP or the Bidding Process, including any error or mistake therein
or in any information or data given by DGE&T.
4.
Eligibility
4.1
The Bidding Entity shall be Registered Proprietorship/ Partnership Firm/ Private
Limited/ Public Limited Company/ Registered Society/ Trust/ Association/ Trade
Body/ Registered Educational Institution/ University fulfilling the Minimum
Eligibility Requirements.
4.2
Existing joint ventures who meet the above mentioned minimum eligibility criteria
shall also be permitted.
4.3
Government institutes and universities which have experience in handling
monitoring, assessment or evaluation projects shall be exempt from fulfilling the
Minimum Eligibility Requirements pertaining to Financial turnover.
4.4
Training partners, assessing bodies and service providers associated with DGE&T
with respect to SDI scheme are not allowed to participate in this RFP. Any
proposals if submitted shall not be considered under any circumstances.
4.5
Institutions/ Firms blacklisted by any Government Department shall not be
considered by DGE&T.
4.6
The Bidder should have previous experience of handling monitoring, assessment
and evaluation projects involving field assessments.
4.7
The Bidder should not be a consortium.
4.8
The Bidder should not outsource any work to another entity.
4.9
The Minimum Eligibility Requirements are described in detail under Clause 26.1
in Section 3 of this RFP Document
5.
Conflict of Interest
5.1
A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects
the Bidding Process. Any Bidder found to have a Conflict of Interest shall be
disqualified. A Bidder shall be considered to have a Conflict of Interest that
affects the Bidding Process, if:

the Bidder, and any other Bidder, have common controlling shareholders or
other ownership interest; where the direct or indirect shareholding is more
than 25 per cent of the paid up and subscribed share capital of such Bidder;
or
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Directorate General of Employment & Training (DGE&T),
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

6.
6.1
a constituent of such Bidder is also a constituent of another Bidder; or
such Bidder has a relationship with another Bidder, that puts either or both of
them in a position to have access to each other’s information about, or to
influence the Bid of either or each other.
Enquiries & Clarifications
Enquiries, if any, shall be addressed to:
Director (SDI)
Directorate General of Employment & Training (DGE&T)
Ministry of Labour and Employment
Shram Shakti Bhavan
Rafi Marg, New Delhi-110001
Email: [email protected]
6.2
All clarifications in writing that are received on or before the date mentioned in
Schedule of bidding process will be addressed by DGE&T. DGE&T shall
aggregate and consider all such clarifications without specifying the source of
clarifications. Only in case of clarifications and suggestions that are considered
positively requiring modifications to RFP, response will be communicated to all
the Bidders through the portal.
7.
Conditions in bid
7.1
Bidders are advised that their Bids be completely devoid of any conditions,
whatsoever. Conditions, if any, may be addressed in writing before due date. In
respect of conditions received, the following shall apply:




DGE&T reserves the right not to consider any condition that, at the sole
discretion of DGE&T, is found unacceptable.
If in DGE&T’s opinion, certain conditions are acceptable, in whole or in part,
the same shall be finalized by DGE&T and the "Common Accepted
Conditions" will be made available to all Bidders.
In respect of suggestions/ alterations proposed, DGE&T may consider them
and the result will be circulated to all bidders.
In case any conditions accepted by DGE&T have material impact on the
proposal, all the financial bids will be annulled and fresh financial bids will be
invited.
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8.
Preparation and Submission of Bid
8.1 Submissions
8.1.1 The submission of Bids by Bidders in response to the RFP shall be in three (3)
separate sealed covers as detailed below:



Cover-I: Technical Proposal
Cover-II: Financial Bid– Training and assessment process monitoring
Cover-III: Bid Processing Fee and Bid Security
8.2 Documents Accompanying the Bid Submissions
8.2.1 Cover-I: Technical Proposal
8.2.1.1 General Details
a. Covering Letter as per Form 1 in Section - 4 of this RFP Document
b. Power of Attorney as per Form 3 in Section - 4 of this RFP Document
8.2.1.2 Eligibility Details
a. Compliance to Eligibility Criteria as per Form 2 in Section-4 of this RFP
Document
b. Certificate of Incorporation and Number of years in existence as per Form 4
in Section - 4 of this RFP Document
c. Bidder details as per Form 5 in Section – 4 of this RFP Document
d. Financial Standing – Annual Turnover details as per Form 6 in Section – 4
of this RFP Document
e. Details of projects completed in last 3 years as per Form 7 in Section – 4 of
this RFP Document
f. Details of employees as per Form 8 in Section – 4 of this Document
g. No-conviction certificate as per Form 9 in Section – 4 of this Document
Note: The bidders shall carefully read the notes accompanying each of the
formats and provide necessary documentary evidence mentioned therein.
8.2.2 Cover-II: Financial Bid
8.2.2.1 Financial Bid for Training and assessment process monitoring as per Form 10 in
Section - 4 of this RFP Document.
8.2.2.2 If the agency is applying for 2 zones, 2 Form No 10 shall be enclosed for both
the zones, along with the supporting documents.
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8.2.3 Cover-III: Bid Processing Fee and the Bid Security
8.2.3.1Demand Drafts towards cost of Bid Processing Fee and Bid Security in
accordance with Clauses 15.1 & 15.2 in Section – 3 of the RFP document.
9.
Language
9.1
All communications and information shall be provided in writing and in English
language only.
10.
Sealing and Marking
10.1 Cover-I: Technical Proposal
10.1.1 The Information to be submitted by the Bidders in the Technical Proposal (CoverI) is described in Clauses 8.2.1 and formats prescribed under Forms 1 to 11
Section - 4 of this RFP document.
10.1.2 The Bidder shall place one (1) original (marked as original) + one (1) copy of the
Technical Proposal in a sealed envelope, which shall be inscribed as under:
Bid for: “Selection of Third Party agency for Monitoring of Training and
Assessment Processes in Skill Development Initiative Scheme (SDIS)”.
Cover-I -Technical Proposal
Submitted by: __________________________. (Name of the Bidder with full
postal address and mobile number)
Zones* applied for: 1._________________, 2._______________(if applicable)
*Mention the Zone number
10.2 Cover-II: Financial Bid – Training and assessment process monitoring
10.2.1 The Information to be submitted by the Bidders in the Financial Bid (Cover-II)
shall be in the format prescribed under Form 10 of Section - 4 of this RFP
document.
10.2.2 The Bidder shall place one (1) original (marked as original) of the Financial Bid in
a sealed envelope, which shall be inscribed as under:
Bid for: “Selection of Third Party agency for Monitoring of Training and
Assessment Processes in Skill Development Initiative Scheme (SDIS)”.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Cover-II - Financial Bid
Submitted by: ___________________________. (Name of the Bidder with full
postal address and mobile number)
Zones* applied for: 1._________________, 2._______________(if applicable)
*Mention the Zone number
10.3 Cover-III: Bid Processing Fee and Bid Security Fee
10.3.1 The Bidder shall place the Demand Drafts towards Bid Processing Fee and the
Bid Security in accordance with Clauses 15.1 & 15.2 in Section – 3 of this RFP
document, together in a separate envelope, which shall be inscribed as under:
Bid for “Selection of Third Party agency for Monitoring of Training and
Assessment Processes in Skill Development Initiative Scheme (SDIS)”.
Cover-III–Bid Processing Fee & Bid Security
Submitted by: ___________________________. (Name of the Bidder with full
postal address and mobile number)
Zones* applied for: 1._________________, 2._______________(if applicable)
*Mention the Zone number
11.
Submission of the Bid
11.1 The Three Covers of the Bid organized as above, shall be placed in a sealed outer
envelope with the following inscription:
Bid for: “Selection of Third Party agency for Monitoring of Training and
Assessment Processes in Skill Development Initiative Scheme (SDIS)”.
Zones* applied for: 1._________________, 2._______________(if applicable)
*Mention the Zone number
Name of the Bidder with Complete Address: ____________________________
11.2 The cover should be addressed to:
Director (SDI)
Directorate General of Employment & Training (DGE&T)
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Ministry of Labour and Employment
Shram Shakti Bhavan
Rafi Marg, New Delhi-110001
Email: [email protected]
11.3 Strict adherence to formats, wherever specified, is required. Non-adherence to
formats may be a ground for declaring the Bid non-responsive.
11.4 All communication and information provided should be legible including copies of
any documents and wherever the information is given in figures, the same should
also be mentioned in words. In case of conflict between amounts stated in figures
and words, the amount stated in words will be taken as correct.
12.
Authorized Representative and Signatory
12.1 The Bidder shall designate one person as “Authorized Representative and
Signatory”, authorized to represent the Bidder in its dealings with DGE&T. The
“Authorized Representative and Signatory” shall hold the Power of Attorney and
be authorized to perform all tasks including but not limited to providing
information, responding to enquiries, entering into contractual commitments on
behalf of the Bidder etc. The Covering Letter submitted by the Bidder shall be
signed by the Authorized Signatory and shall bear the stamp of the entity thereof.
13.
Initialing & Binding of the Bids
13.1
Each page of the Bid shall be initialed by the Authorized Representative and
Signatory of the Bidder, otherwise the bid will be treated as non-responsive.
13.2
The Technical Proposal (both original and copy) and its supporting documents
shall be hard bound or spiral bound. Loose sheets of paper shall not be
considered for evaluation.
14.
Bid Due Date
14.1
The Bidder may submit the Bid by registered post/ courier or submit the Bid in
person, so as to reach the designated address by the time and date stipulated in
Schedule of Bidding process. DGE&T shall not be responsible for any delay in
submission of the Bids. Any Bid received by DGE&T after the deadline for
submission of the Bids stipulated in Schedule of Bidding process shall be
rejected. On receiving the bid within the stipulated date and time, a register will
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be maintained to record the date and time at which the Bids were received at the
DGE&T office.
15.
Fees and Deposits to be paid by the Bidders
15.1
Bid Processing Fee
15.1.1 Bidders are requested to pay a non-refundable Bid Processing Fee of Rs.5, 000/(Rupees Five Thousands only). This shall be paid in the form of a Demand Draft
payable to “PAO, DGET, Ministry of Labour and Employment, New Delhi”
payable at Delhi, drawn on any scheduled commercial bank and must
accompany Covering Letter in Cover-III of the Bid Document.
15.1.2 Bids that are not accompanied by the above Bid Processing Fee shall be
rejected by DGE&T as non-responsive.
15.2
Bid Security
15.2.1 Bidders are required to submit a Bid Security in the form of a Demand Draft in
favor of “PAO, DGET, Ministry of Labour and Employment, New Delhi” payable
at Delhi for an amount of Rs.20,000/- (Rupees Twenty Thousand only) drawn on
any scheduled commercial Bank in India. The Bid security shall accompany
Cover-III of the Bid Document.
15.2.2 Bids, which are not accompanied by the above bid security, shall be rejected by
DGE&T as non- responsive.
15.2.3 DGE&T reserves the right to forfeit the Bid Security under any of the following
circumstances:
15.2.3.1 If the Bidder withdraws the Bid at any time during the stipulated period of Bid
validity (or) as may be extended.
15.2.3.2 If the Bidder, during the period of Bid validity:
a. In DGE&T’s opinion, commits a material breach of any of the terms and/
or conditions contained in the RFP Document and / or subsequent
communication from DGE&T in this regard and / or
b. Fails or refuses to accept the Letter of Interest or fails or refuses to sign
the Contract Agreement (in the event of the award of the Project to it)
15.2.4 The Bid Security of the Successful Bidder and Non-Successful Bidders shall be
refunded within 30 days of signing of the Contract with the Successful Bidder.
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15.3
Exemptions
15.3.1 Institutions registered with the Central Purchase Organization or National Small
Industries Corporation (NSIC) are exempted from furnishing the Bid Processing
Fee and Bid Security.
16.
Validity of Terms of the Bid
16.1
Each Bid shall indicate that it is a firm and irrevocable offer and shall remain valid
and open for a period of not less than three months from the last date for
submission of the Bid. Non-adherence to this requirement may be a ground for
declaring the Bid as non-responsive. However, DGE&T may solicit the Bidder's
consent for extension of the period of validity. Requests for additional Information
or for extension of validity are procedural and do not indicate qualification of the
Bidder in the process. The Bidder agrees reasonably to consider such a request.
The request and response shall be in writing. A Bidder accepting DGE&T’s
request for extension of validity shall not be permitted to modify its Bid in any
other respect.
17.
Amendment of RFP Document
17.1
At any time prior to the RFP submission Due Date, DGE&T may, for any reason,
whether at its own initiative or in response to clarifications requested by a Bidder,
modify the RFP document by the issuance of Addenda/Corrigenda.
17.2
Any Addendum/Corrigendum issued hereunder shall be posted in the website of
DGE&T and SDI at http://dget.gov.in and https://sdi.dget.gov.in/
17.3
In order to afford the Bidders a reasonable time for taking an
Addendum/Corrigendum into account, or for any other reason, DGE&T may, in
its sole discretion, extend the Tender submission Due Date.
17.4
DGE&T also reserves the right to modify or alter the tender document and also to
withdraw or cancel the Bidding Process at any stage.
18.
Modifications/ Substitution/ Withdrawal of Proposals
18.1
No change or supplementary information to a Bid shall be accepted once the bid
is submitted.
18.2
Any alteration/ modification in the Proposal or additional information supplied
subsequent to the Bid Due Date, unless the same has been expressly sought for
by DGE&T, shall be disregarded.
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18.3
The Bid and any additional information requested subsequently shall also bear
the initials of the Authorized Signatory and stamp of the entity thereof on each
page of the Bid and additional submissions.
19.
Opening and Evaluation of the Bids
19.1
DGE&T shall open the Bids in the presence of the Bidders at the place, date and
time specified in Schedule of Bidding Process of the RFP document. All the
Bidders who are submitting the Bids should be present in the meeting. The Bids
shall be evaluated in accordance with the process described under Section 26.4
of this RFP document.
20.
Clarifications
20.1
To facilitate evaluation of Proposals, DGE&T may, at its sole discretion, seek
clarifications from any Bidder regarding its Proposal. Such clarification(s) shall be
provided within the time specified by DGE&T for this purpose. Any request for
clarification(s) and all clarification(s) in response thereto shall be in writing.
20.2
If a Bidder does not provide clarifications sought by DGE&T within the prescribed
time, its Proposal shall be liable to be rejected. In case the Proposal is not
rejected, DGE&T may proceed to evaluate the Proposal by construing the
particulars requiring clarification to the best of its understanding and the Bidder
shall be barred from subsequently questioning such interpretation of DGE&T.
DGE&T reserves the right to make enquiries directly by or through its other
sources as to the authenticity and reliability of the contents of and the documents
attached to the RFP.
21.
Standard of Performance
21.1 The Selected Bidder shall render out the service and carry out its obligations
under the contract with due diligence, efficiency and economy in accordance
with generally accepted norms, techniques and practices used in the industry.
22.
Costs
22.1
The Bidder shall be responsible for all the costs associated with the preparation
of the Bid. DGE&T shall not be responsible in any way for such costs, regardless
of the conduct or outcome of this process.
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23.
Right to Accept or Reject any or all Proposals/ Bids
23.1
Notwithstanding anything contained in this RFP, DGE&T reserves the right to
accept or reject any Proposal and to annul the Bidding Process and reject all
Proposals/ Bids, at any time without any liability or any obligation for such
acceptance, rejection or annulment and without assigning any reasons thereof. In
the event that DGE&T rejects or annuls all the Bids, it may, in its discretion, invite
all eligible Bidders to submit fresh Bids hereunder.
23.2
Bids that are incomplete in any respect or those that are not consistent with the
requirements as specified in this Request for Proposal or those that do not
contain the Covering Letter with the name and designation of the authorized
person signing it on behalf of Bidder with company seal affixed thereon, on their
respective companies’ letterhead papers, as per the specified formats may be
considered non-responsive and may be liable for rejection.
23.3
If any claim made or information provided by the Bidder in the Bid or any
information provided by the Bidder in response to any subsequent query by
DGE&T, is found to be incorrect or is a material misrepresentation of facts, then
the Bid will be liable for rejection. Mere clerical errors or bona-fide mistakes may
be treated as an exception at the sole discretion of DGE&T and if DGE&T is
adequately satisfied.
23.4
DGE&T reserves the right to verify all statements, information and documents
submitted by the Bidder in response to the RFP. Any such verification or lack of
such verification by DGE&T shall not relieve the Bidder of its obligations or
liabilities hereunder nor will it affect any rights of DGE&T there under.
24.
Letter of Interest & Contract Agreement
24.1
After the completion of the Selection Process DGE&T shall issue Letter of
Interest (LOI) to the Successful Bidder. Within 5 working days from receipt of the
LOI, the Successful Bidder shall intimate DGE&T in writing its willingness to enter
into an Agreement.
24.2
DGE&T shall enter into Contract Agreement with the Successful Bidder within 3
working days from receiving the confirmation from the Successful Bidder.
25.
Time Table and Milestones
25.1
The Schedule of the Bidding process is provided in Page 10 this RFP document.
In order to enable DGE&T meet the target dates, Bidders are requested to
respond expeditiously for clarifications, if any, requested during the evaluation
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
process. DGE&T will adhere to the above schedule to the extent possible.
DGE&T, however, reserves the right to modify the same. Intimation to this effect
will be intimated to the Bidders.
26.
26.1
Selection Process
Minimum Eligibility Criteria
26.1.1 The Bidding Entity shall be a Registered Proprietorship/ Partnership Firm/ Private
Limited/ Public Limited Company/ Registered Society/ Trust/ Association/ Trade
Body/ Registered Educational Institution/ University fulfilling the Minimum
Eligibility Requirements. Existing joint ventures who meet the above mentioned
minimum eligibility criteria shall also be permitted.
26.1.2 The Bidder should have previous experience of handling monitoring, assessment
and evaluation projects involving field assessments.
26.1.3 Government institutes or Universities which have experience in handling
monitoring, assessment and evaluation projects in the zone applied for shall be
exempt from fulfilling the Minimum Eligibility Requirements pertaining to
financial turnover.
26.1.4 The Bidder should not be a consortium.
26.1.5 The Bidder should not outsource any work other than clerical/administrative
nature to another entity.
26.1.6 VTP or Assessing Body who are involved in training or assessment related
activities of SDIS are not allowed to participate in this RFP.
26.1.7 Institutions/ Firms blacklisted by any Government Department shall not be
considered by DGE&T.
26.1.8 The Bidder shall fulfil the following Minimum Eligibility requirements:
Table–2: Minimum Eligibility Criteria for Training and Assessment Process
Monitoring
Seri
Criteria
es
1
Eligibility
Standing years
(As on 1st June 3 years
2014)
Supporting Documents
 Copy
of
Certificate
of
Incorporation / Registration.
 As per the Form – 4 in Section 4.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI

2
Annual turnover
from monitoring/
assessment/
evaluation
services in India
for each of last
two
Financial
Years
(from
st
1 April 2012 to
31st March 2014)
Total yearly turnover of
Rs.50 lacs in each of the
last two Financial Years
from
monitoring/
assessment/ evaluation 
services in India


3
Relevant
Completed
Three
Projects
projects in monitoring,
completed
evaluation or assessment
(During
the in field with minimum 
period from 1st value of Rs.10 Lakhs and
July 2011 to 31st above for each project in

June 2014)
last three years
4
Five full time qualified 
employees/consultants
with
experience
of
handling
assessment/
monitoring/
evaluation 
projects, working with the
organisation as on date
of submission of the bid.
Relevant Staff
A Certificate duly certified by the
statutory auditor of the Bidder
clearly mentioning the annual
turnover of the bidder from
monitoring/
assessment/
evaluation activities in India, as
per the Form - 6 in Section - 4.
Audited financial
statements
reflecting overall turnover for the
last two financial years (i.e.
2012-13 & 2013-14).
Detail of the projects as per the
Form – 7 in Section - 4.
Certificate from clients indicating
successful
completion
of
evaluation
or
assessment
projects.
Work orders and payment proof
for completion may be submitted
as proof of the project value.
In case of self-certificate, the
bidder needs to provide proof
of completion of the stated
value
of
the
concerned
experience cited.
Self-Certificate on the letterhead
of the bidder signed by
Authorised signatory with the
bidder’s seal and stamp.
As per the Form – 8 in Section 4.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
5
6
As
on
date
of 
submission
of
the
proposal,
the
bidder
should not have been
blacklisted
by
any
Government
entity
(Central
or
State
Government or PSU) in
Non blacklisted
India
or
is
under
declaration of eligibility
fraudulent or corrupt
practices
by
any
Government
entity
(Central
or
State
Government or PSU) in
India
The bidder should have 
submitted the Tender
Bid Processing
document
fee
(non- 
fee
and
Bid
refundable)
and
the
Security fee
EMD
as mentioned in
the RFP.
No Conviction certificate duly
signed by authorised signatory.
As per the Form – 11 in Section 4.
Bid processing Fee: Demand
draft
Bid Security: Bank Guarantee /
Demand
Draft
/ Banker’s
Cheque /Fixed deposit
26.1.9 The Bidders shall provide the information and supporting documents towards
their claims as mentioned in the above table.
26.2
Technical Evaluation Criteria
26.2.1 The evaluation of each Technical Proposal shall be done, taking into account
the criteria and sub-criteria given below. Each eligible proposal will be evaluated
and proposal will be rejected if it fails to achieve the minimum prescribed
technical score.
26.2.2 A maximum of 100 points shall be awarded for Technical Proposal.
Table–5: Technical Evaluation Criteria for Training and Assessment
Process Monitoring
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
S
No
Parameter
1
Years
in
existence
2
3
4
Presence in
Evaluation
and
Assessment
Field
Maximum
Criteria
Points
10
30
Financial
Standing
20
Technical
Presentation
40
Grand Total
100
Number
Years
Weightage Points
8
and
6-7
of above
Number
of
Evaluation
and
Assessment
Projects
Average
Annual
Turnover
in
last two years
(Rs. lakh)
(10 Points)
(7 Points)
3-5
(3 Points)
8
and
6-7
above
3-5
(30Points)
(20Points)
(10Points)
Above 701
301>= 700
(20 Points)
(10 Points) (5Points)
50>= 300
26.2.3 The bidders meeting the eligibility criteria may be required to make a
presentation of the technical bid submitted by them in order to determine whether
the bidders are substantially responsive to the requirements set forth in the RFP.
26.2.4 The Technical presentation evaluation will be based on Technical Evaluation
Criteria and Scope of Work in the RFP and the parameters like Understanding of
the project, Methodology, Number of staff, their qualifications and responsibilities
that shall be assigned in executing the project, Statistical tools that shall be used,
Duration and distribution of staff, Reasons to take up this project and Previous
project experience sharing in terms of outcomes. A Technical Presentation will
be evaluated to a maximum score of 40 points by a panel comprising officials
from DGE&T . If any agency does not score 70 or more in the consolidated
score, agency will be disqualified and their financial bid will not be opened.
26.3
Financial Bid
26.3.1 The Bidder shall prepare and submit the Financial Bid as per the format
stipulated in Form 10 (Financial Bid of Training and Assessment Process
Monitoring) of Section - 4 of this RFP Document. Bidders are required to offer
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
their lowest quote for providing services to the DGE&T towards training and
assessment process monitoring.
26.3.2 The Bidder applying for more than one zone shall submit separate Financial
Bids in the same cover as per the format stipulated in Form – 10 of Section – 4 of
this RFP document. Based on the type of zone and the number of states and the
nature of the region, the cost might vary for each zone. If an agency wishes to
take two zones, its turn over should be 1 crore. Hence the Financial bid
evaluation will be specific to the zones.
26.4
Evaluation Process
26.4.1 The Bids received would be subject to a step-wise evaluation procedure as
given below:




Step 1: Test of Responsiveness
Step 2: Test for Minimum Eligibility
Step 3: Technical Evaluation
Step 4: Evaluation of Financial Bid
26.4.2 DGE&T reserves the right to seek clarifications from the Bidders. The Bidders
shall be required to furnish such clarifications. In the course of evaluation, if in
DGE&T’s opinion, the Technical Proposal is materially deficient or inconsistent in
any aspect or fraudulent; the Bid shall be declared Non-Responsive and shall not
be considered for further evaluation.
26.4.3 Test of Responsiveness of Bid
26.4.3.1The Bids submitted by Bidders shall be initially scrutinized to establish
Responsiveness". A Bid may be deemed "Non-responsive" if it does not satisfy
any of the following conditions:
i.
ii.
iii.
iv.
v.
vi.
It is not received within the time and date specified.
It does not include sufficient information for evaluation and/or is not in the
formats specified or incomplete in any respect.
It is not signed and/ or sealed in the manner and to the extent indicated in
‘Instructions to Bidders’ of this RFP Document.
It is not accompanied by the requisite Bid Processing Fee and the Bid
Security.
If General Power of Attorney by way of a Resolution of the Company
authorizing the authorized signatory is not submitted.
If not complied with instructions contained in “Instructions to Bidders”.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
26.4.4 Test for Minimum Eligibility
26.4.4.1The Technical Proposal (Cover-I) would be initially checked for the eligibility of
each of the Bidder. The technical proposals of only those Bidders who fulfil the
minimum Eligibility Criteria as described in Clause 26.1 Section – 3 would be
further evaluated. The Technical Proposals of those bidders who are found not
satisfying the eligibility criteria shall be rejected and DGE&T, at the end of the
Bidding Process, will return the Bid Security and upon request, the unopened
Financial Proposals (Cover-II) to such ineligible Bidders.
26.4.4.2 The minimum eligibility will be verified for both the zones if
for 2 zones. If the minimum eligibility is not met for any
proposal for that particular zone will be rejected and the
evaluation will be carried out for the zone for which the
eligibility criteria.
the agency applies
one of the zones,
technical proposal
agency meets the
26.4.5 Technical Presentation
26.4.5.1The eligible bidders would be intimated of the time and venue of the
presentation through email.
26.4.6 Evaluation of Technical Proposal (Cover-I)
26.4.6.1Followed by the Technical Presentation, the Technical Evaluation Committee
(TEC) will undertake a detailed evaluation of the Technical Proposal (Cover-I)
of eligible Bidders. The Bidder may also be required to give such clarifications
and additional information on their capabilities and technical proposal as may
be required.
26.4.6.2 In order to evaluate the bids the TEC will examine the information supplied by
the bidders in their technical bids and the presentation. Each Technical Bid will
be assigned a technical score out of a maximum of 100 as per the criteria
specified in Clause 26.2 in Section – 3 of this RFP document.
26.4.6.3 Government institutes or universities are exempted from the Financial turnover
criteria. Hence the score of Government institutes and universities will be
calculated for 90 and converted to 100.
26.4.6.4 Minimum absolute technical score to qualify for financial evaluation is 60 marks
(“Minimum Cut-off Score”). Any Bidder, who fails to secure a Minimum Cut-off
Score, will be treated as ineligible for further process and their Financial Bids
will be returned to the respective Bidders in sealed cover condition itself.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
26.4.6.5 CEC’s decision in this regard shall be final & binding and no further
discussion/interface will be held with the bidders whose bids are technically
disqualified/ rejected.
26.4.6.6 Evaluation of Technical Proposals by CEC shall not be questioned by any of
the Bidders. CEC may ask Bidder(s) for additional information to verify claims
made in Technical Bid documentation from the Bidder on the already submitted
Technical Proposal at any point of time before opening of the Financial
Proposal.
26.4.7 Evaluation of Financial Proposal (Cover-II)
26.4.7.1The Financial Bid of the shortlisted bidders will be evaluated as per the format
provided in Form - 12 of Section - 4 of the RFP. The maximum achievable
Financial Score is 100. The Financial Bids of the Shortlisted Bidders shall be
opened in the presence of the authorized representatives of the Shortlisted
Bidders
26.4.7.2 DGE&T shall open the Financial Bids of all the Bidders and identify the bidder
quoting the lowest Consultancy Fee for carrying out the Monitoring of training
and assessment process in SDIS. The Bidder whose Financial Bid is the lowest
would be assigned a Total Financial Score of 100.
26.4.7.3 The Total Financial Score for other Bidders will be pro-rata and computed in
the following manner:
Pro-rata Total Financial Score of the concerned Bidder = 100 X (A/B)
Where,
A = Fee quoted by the Bidder with lowest financial bid
B = Fee quoted by the concerned Bidder
26.5
Selection of Third Party Monitoring agency/ Successful Bidder
26.5.1 The selection of Third Party agency for Monitoring of Training and assessment
process in SDIS shall be carried out on Quality Cost Based Selection (QCBS)
Method. Under QCBS Method 60% of the Weightage shall be given to “Technical
Score” of the Bidders and 40% Weightage shall be given to “Financial Bids” of
the Bidders.
26.5.2 The Total Composite Score for a Bidder would be computed as follows:
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Total Composite Score = (Total Technical Score x 60%) + (Total Financial Score
x 40%)
26.5.3 The Bidder scoring highest Total Composite Score (up to 2 decimal points) would
be declared as the Successful Bidder. In case of Bidders having the same Total
Composite Score, the Bidder with the higher Total Financial Score would be
declared as the Successful Bidder.
26.5.4 In the event that the Successful Bidder withdraws or is not selected for any
reason in the first instance (the “first round of bidding”), DGE&T may invite all the
remaining Bidders to revalidate or extend their respective Bid Security, as
necessary, and match the Bid of the aforesaid Successful Bidder(the “second
round of bidding”). If in the second round of bidding, only one Bidder matches the
Successful Bidder, it shall be the Selected Bidder. If two or more Bidders match
the said Successful Bidder in the second round of bidding, then the Bidder whose
Financial Score was higher as compared to other Bidder(s) in the first round of
bidding shall be the Selected Bidder.
26.5.5 In the event that no Bidder offers to match the Successful Bidder in the second
round of bidding, DGE&T may, in its discretion, invite fresh Bids (the “third round
of bidding”) from all Bidders except the Successful Bidder of the first round of
bidding or annul the Bidding Process, as the case may be.
26.5.6 Normally there would be no post tender negotiations. If at all negotiations are
warranted, it would be only under exceptional circumstances and DGE&T shall
reserve the right to negotiate with the bidder (s) whose proposal has been
ranked first by the committee on the basis of Joint Technical and Financial
Evaluation.
27.
Performance Bank Guarantee
27.1 The successful bidder shall at their own expense deposit with DGE&T, within thirty
(30) working days of the date of notice of award of the contract or prior to signing
of the contract whichever is earlier, an unconditional and irrevocable Performance
Bank Guarantee (PBG) from a Nationalized bank acceptable to DGE&T, payable
on demand, for the due performance and fulfilment of the contract by the bidder.
27.2 The performance guarantee shall be denominated in the currency of the Contract
and shall be by bank guarantee.
27.3 This Performance Bank Guarantee will be for an amount equivalent to 10% of
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
contract value (i.e. 10% of Fee quoted by the bidder in Financial Bid and which is
finally agreed upon) which is payable to the bidder, through this contract. All
charges whatsoever such as premium; commission etc. with respect to the
Performance Bank Guarantee shall be borne by the Bidder.
27.4 The performance bank guarantee shall be valid till the end of three months after
the completion of the contract period. This additional three months is required for
facilitating closure of the project.
27.5 The Performance Bank Guarantee may be discharged/ returned by the
organization upon being satisfied that there has been due performance of the
obligations of the Bidder under the contract. However, no interest shall be
payable on the Performance Bank Guarantee.
27.6
In the event of the bidder being unable to service the contract for whatever
reason, the organization would evoke the PBG. Notwithstanding and without
prejudice to any rights whatsoever of the organization under the Contract in the
matter, the proceeds of the PBG shall be payable to DGE&T as compensation for
any loss resulting from the Bidder’s failure to complete its obligations under the
Contract. DGE&T shall notify the Bidder in writing of the exercise of its right to
receive such compensation within 14 days, indicating the contractual
obligation(s) for which the Bidder is in default.
27.8 The Client shall also be entitled to make recoveries from the Bidder’s bills,
performance bank guarantee, or from any other amount due to him, the
equivalent value of any payment made to him due to inadvertence, error,
collusion, misconstruction or misstatement.
28.
Annulment of Award
28.1 Failure of the successful Bidder to comply with the requirement shall constitute
sufficient ground for the annulment of the award and forfeiture of the bid security
in which event DGE&T may make the award to the Bidder who has obtained the
next rank under the QCBS criteria.
29.
Termination of Contract
29.1 Termination for Default
29.1.1 DGE&T may, without prejudice, to any other remedy for breach of contract, by
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
written notice of default sent to the qualified Bidder, terminate the contract in
whole or in part if:
29.1.2 The qualified Bidder fails to deliver any or all of the obligations within the time
period(s) specified in the contract or any extension thereof granted by the
DGE&T.
29.1.3 The qualified Bidder fails to perform any other obligation(s) under the contract.
However, the disputes if any may be referred to Arbitration.
29.2
Termination for Insolvency, Dissolution etc.
29.2.1 The Client may at any time terminate the contract by giving written notice to the
qualified Bidder without compensation to the qualified Bidder, if the qualified
Bidder becomes bankrupt or otherwise insolvent or in case of dissolution of firm
or winding up of company, provided that such termination will not prejudice or
effect any right of action or remedy which has accrued thereafter to the Client.
29.3
Termination for Convenience
29.3.1 The Client reserves the right to terminate by prior written notice, the whole or part
of the contract. The notice of termination shall specify that termination is for
Client's convenience, the extent to which performance of work under the
contract is terminated and the date on which such termination becomes
effective.
30.
Suspension
30.1
The Client may by a written notice of suspension, suspend all payments to the
qualified Bidder under the contract, if the qualified Bidder failed to perform any
of its obligations under this contract, (including the carrying out of the services)
provided that the such notice of suspension:


Shall specify the nature of the failure and
Shall request the qualified Bidder to remedy such failure within a specified
period from the date of' issue of such notice of suspension.
31.
Intellectual Property Rights
31.1
DGE&T shall own and have a right in perpetuity to use all Intellectual Property
Rights which have arisen out of or in connection with the implementation of this
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Contract, including all processes, products, data, knowledge products, training
material and other documents which have been developed by the appointed
consulting agency during the performance of Services and for the purposes of
inter-alia use or sub-license of such Services under this Contract. The
consulting agency undertakes to disclose all Intellectual Property Rights arising
out of or in connection with the performance of the Services to the DGE&T and
execute all such agreements/documents and file all relevant applications, effect
transfers and obtain all permits and approvals that may be necessary in this
regard to effectively transfer and conserve the Intellectual Property Rights of the
DGE&T.
31.2 The consulting agency shall ensure that while it uses any software, hardware,
processes or material in the course of performing the Services, it does not
infringe the Intellectual Property Rights of any person and the consulting agency
shall keep the DGE&T indemnified against all costs, expenses and liabilities
howsoever, arising out any illegal or unauthorized use (piracy) or in connection
with any claim or proceedings relating to any breach or violation of any
permission/license terms or infringement of any Intellectual Property Rights by
the consulting agency during the course of performance of the Services.
31.3 DGE&T shall retain all right, title and interest in and to any and all data, entered
or generated by the consulting agency for DGE&T pursuant to this agreement
and any modifications thereto or works derived there from.
32.
Confidentiality
32.1 The Selected Bidder and its personnel shall not, either during the term or after
expiration of this contract, disclose any proprietary or confidential information
relating to the services, contract or DGE&T's business or operations without the
prior written consent of DGE&T.
33.
Force Majeure
33.1 Notwithstanding the conditions of the Bid, the Bidder shall not be liable for
forfeiture of its performance guarantee, liquidated damages or termination for
default, if and to the extent that, its delay in performance or other failure to
perform its obligations under the contract is the result of an event of Force
Majeure.
33.2 For purposes of this Clause, "Force Majeure" means an event beyond the control
of the Bidder and not involving the Bidder's fault or negligence and not
foreseeable. Such events may include, but are not restricted to, acts of DGE&T
either in its sovereign or contractual capacity, wars or revolutions, fires, floods,
earthquakes, epidemics, quarantine restrictions and freight embargoes.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
33.3 If a Force Majeure situation arises, the qualified Bidder shall promptly notify the
DGE&T in writing of such conditions and the cause thereof. Unless otherwise
directed by DGE&T in writing, the Bidder shall continue to perform its obligations
under the contract as far as reasonably practical and shall seek all reasonable
alternative means for performance not prevented by the Force Majeure event.
DGE&T may terminate this contract, by giving a written notice of minimum 30
days to the Bidder, if as a result of Force Majeure the Bidder being unable to
perform a material portion of the services for a period of more than 60 days.
34.
Arbitration and Jurisdiction
34.1 In the event of any dispute relating to the import or meaning of any terms and
conditions which could not be solved amicably by the parties, the parties may
refer the matter to the Arbitrator to be appointed by the DGE&T on the request of
either of the parties for arbitration in consonance with the provisions of the
Arbitration and Conciliation Act, 1996(Act 26 of 1996), on the designated
reference in dispute. All legal proceedings shall lie to the jurisdiction of courts
situated in New Delhi.
35.
Indemnity
35.1 The Consulting Agency shall execute and furnish to DGE&T, a Deed of Indemnity
in favor of the DGE&T in a form and manner acceptable to the DGE&T,
indemnifying the DGE&T from and against any costs, loss, damages, expense,
claims including those from third parties or liabilities of any kind howsoever
suffered, arising or incurred inter alia during and after the Contract period out of
any negligence or wrongful act or omission by the Consulting Agency.
35.2 The indemnity shall be to the extent of 100% in favor of the DGE&T.
35.3 If Bidder is finally judicially determined to be liable to DGE&T, Bidder’s maximum
liability for any losses, damages, claims, costs or expenses, relating to or in
connection with the project, shall under all circumstances, be limited to the
amount of the fees paid by DGE&T to Bidder under the concerned project,
except to the extent finally judicially determined to have arisen primarily from the
fraud or bad faith of Bidder.
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
SECTION 4: BID SUBMISSION FORMATS AND ANNEXURES
In preparing the Technical and Financial Bid, Bidders are expected to examine this Bid
document in detail. The proposal should cover all the aspects of the scope of work. Any
bid not found responsive with this Bid document shall be rejected. Material deficiencies
in providing the information requested may also result in rejection of the Proposal.
Annexure 1: List of states and Zone
Zones
Zone 1
Zone 2
Zone 3
Zone 4
Zone 5
Zone 6
Zone 7
Zone 8
Zone 9
Zone
10
List of States
Tamil Nadu
Pondicherry
Lakshadweep
Andaman and Nicobar Islands
Karnataka
Kerala
Goa
Maharashtra
Gujarat
Dadar and Nagar Haveli
Daman and Diu
Seemandhra
Telengana
Orissa
Jharkhand
Madhya Pradesh
Chhattisgarh
Uttar Pradesh
Rajasthan
Chandigarh
Punjab
Haryana
Delhi
West Bengal
Bihar
Sikkim
Himachal Pradesh
Jammu and Kashmir
Uttarakhand
Arunachal Pradesh
Assam
Meghalaya
Manipur
Tripura
Mizoram
Total
Number of registered VTP
1122
1330
1259
1035
1441
936
700
1039
402
222
9486
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 1: Format for Cover Letter
[On the letterhead of the organization]
To
Director (SDI)
Directorate General of Employment & Training (DGE&T)
Ministry of Labour and Employment, GoI
Shram Shakti Bhavan, Rafi Marg,
New Delhi-110001
Sub: Selection of “Third Party Agency for Monitoring of Training and
Assessment Process in Skill Development Initiative Scheme (SDIS)”
functional under Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, Government of India.
Applying for Zone Number(s): ________________
Sir,
1. Having examined the Bid document, Annexures and corrigenda /addenda issued till
date thereto, we, the undersigned, in conformity with the said bid document, offer to
provide the said services on terms of reference to be signed upon the award of
contract for the sum indicated as per financial bid.
2. We have read the provisions of the RFP and confirm that these are acceptable to us.
We further declare that additional conditions, variations, deviations, assumptions if
any, found in our proposal shall not be given effect to.
3. We undertake, if our proposal is accepted, to provide the services comprised in the
contract within time frame specified, starting from the date of receipt of notification of
award from DGE&T.
4. We agree to abide by this proposal for the period of 180 days from the date of
submission of the bid and it shall remain binding upon us and may be accepted at
any time before the expiration of that period.
5. We agree to execute an agreement in the form to be communicated by DGE&T,
incorporating all terms and conditions with such alterations or additions thereto as
may be necessary to adapt such agreement to the circumstances of the standard
and notice of the award within time prescribed after notification of the acceptance of
this proposal.
6. Unless and until a formal agreement is prepared and executed, this proposal
together with your written acceptance thereof shall constitute a binding contract
agreement.
7. We acknowledge the right of the DGE&T to reject our Bid without assigning any
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Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
reason or otherwise and hereby waive, to the fullest extent permitted by applicable
law, our right to challenge the same on any account whatsoever.
8. We have not directly or indirectly or through an agent engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice.
9. We hereby confirm that we do not have any conflict of interest in accordance with
Section 3 Clauses 5 of the RFP document.
10. As bid security for the due performance of the undertaking and obligation of the bid
we submit herewith a Demand Draft / Banker’s Cheque for Rs 20,000 bearing no.
__________ dated ________ drawn in favor of “PAO, DGE&T, Ministry of Labour
and Employment, GoI”, payable at Delhi.
We understand that if the details given in support of claims made above are found to be
untenable or unverifiable, or both, our bid may be rejected without any reference to us.
We also understand that if there is any change in the eligibility criteria status till the date
of award of contract to the successful bidder, it is our responsibility to inform DGE&T of
the changed status at the earliest.
We further clearly understand that DGE&T is not obliged to inform us of the reasons of
rejection of our bid.
Dated this _____ day of ____________________ 2014
For and on behalf of:
(Company Seal)
Signature:
Name:
Designation:
(Authorised Representative and Signatory)
Page 47 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 2: Formats for Compliance to Eligibility Criteria
S.No
1
2
3
CHECK LIST FOR COMPLIANCE TO ELIGIBLITY CRITERIA
Eligibility
Proof Required
Check
List
(Yes/No
)
Standing
3 years
 Copy of Certificate
years (As
of Incorporation
/
on 1st June
Registration.
2014)
 As per the Form –
4 in Section - 4.
Annual
Total yearly turnover of
 A Certificate duly
turnover
Rs.50 lacs in each of certified by the statutory
from
the last two Financial auditor of the Bidder
monitoring/ Years from monitoring/ clearly mentioning the
assessmen assessment/
annual turnover of the
t/
evaluation services in bidder from monitoring/
evaluation India
assessment/ evaluation
services
activities in India, as per
(from
the Form - 6 in Section
1stApril
- 4.
2012
to
 Audited
financial
31st March
statements
reflecting
2014)
overall turnover for the
last
three
financial
years (i.e. 2012-13 &
2013-14).
Relevant
Completed
Three
 Detail
of
the
Projects
projects in monitoring, projects as per the
completed evaluation
or Form – 7 in Section - 4.
(During the assessment in field
 Certificate
from
period from with minimum value of clients
indicating
st
1
July Rs.10
Lakhs
and successful completion
2011
to above for each project of
evaluation
or
st
31
June in last three years
assessment projects.
2014)
 Work orders and
payment
proof
for
completion may be
submitted as proof of
the project value.
Eligibility
Criteria
Page
Referen
ce
Page 48 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
4
5
6
Relevant
Staff
 In case of
selfcertificate, the bidder
needs to provide proof
of completion of the
stated value of the
concerned experience
cited.
 Self-Certificate on
the letterhead of the
bidder
signed
by
Authorised
signatory
with the bidder’s seal
and stamp.
 As per the Form –
8 in Section - 4.
 No
Conviction
certificate duly signed
by authorised signatory.
As per the Form – 9 in
Section - 4.
Five
experienced
employees
working
with the organisation
for at least two years
and having monitoring
and
evaluation
experience of at least 3
years.
Non
As
on
date
of
blacklisted submission
of
the
proposal, the bidder
should not have been
blacklisted
by any
Government
entity
(Central
or
State
Government or PSU)
in India or is under
declaration of eligibility
fraudulent or corrupt
practices
by
any
Government
entity
(Central
or
State
Government or PSU)
in India
Bid
The bidder should
 Bid
processing
Processing have submitted the Bid Fee: Demand draft
fee and Bid Processing fee (non Bid
Security:
Security
refundable) and the Demand
Draft
/
fee
Bid Security fee
as Banker’s Cheque
mentioned in the RFP.
Page 49 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 3: Format of Power of Attorney for Signing of Bid
(To be submitted along with covering letter in Technical Bid Cover 1 of the RFP)
Know all men by these presents, we…………………………………………….. (name of
the Bidder and address of the registered office) do hereby irrevocably constitute,
nominate, appoint and authorize Mr./ Ms. (name), …………………… son/daughter/wife
of ……………………………… and presently residing at …………………., who is
presently employed with us and holding the position of ……………………………. , as
our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name
and on our behalf, all such acts, deeds and things as are necessary or required in
connection with or incidental to submission of our bid for the selection of Third Party
Agency for Monitoring of Training and Assessment Processes in Skill Development
Initiative Scheme (SDIS) functional under Directorate General of Employment &
Training (DGE&T), Ministry of Labour and Employment, Government of India including
but not limited to signing and submission of all information, proposals, bids and other
documents and writings, participate in Pre-bid and other conferences and providing
information/ responses to the DGE&T, representing us in all matters before the DGE&T
including negotiations with the DGE&T, signing and execution of all contracts including
the Contract Agreement and undertakings consequent to acceptance of our bid, and
generally dealing with the DGE&T in all matters in connection with or relating to or
arising out of our bid for the said selection of Third Party Agency for Monitoring of
Training and Assessment Processes in Skill Development Initiative Scheme (SDIS).
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,
deeds and things done or caused to be done by our said Attorney pursuant to and in
exercise of the powers conferred by this Power of Attorney and that all acts, deeds and
things done by our said Attorney in exercise of the powers hereby conferred shall and
shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED
PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY
OF …………. 2013.
For.........................................
(Signature, name, designation and address)
Accepted
……………………………
(Signature)
(Name, Title and Address of the Attorney)
Witnesses:
Page 50 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
1.________________________________
2. ________________________________
Notes:
•
To be executed on Rs.100 stamp paper
•
The mode of execution of the Power of Attorney should be in accordance with
the procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required, the same should be under common seal affixed
in accordance with the required procedure.
Page 51 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 4: Certificate of Incorporation & Number of years of existence
Legal Constitution of Bidder
(Public Limited /Private Limited/ Partnership/ Proprietorship etc.)
Status/ Constitution of the Bidding Entity
Name of Registering Authority
Registration Number
Date of Registration
Place of Registration
For and on behalf of:
(Company Seal)
Signature:
Name:
Designation:
(Authorised Representative and Signatory)
Note: Please provide copy of the registration certificate from the appropriate Registering
Authority as given below:
Entity
Substantiating Documents Required

Proprietorship
Firm
Partnership
Firm


Private Limited

Company
Public Limited

Company
Society/ Trust/

Association
Certificate of the Proprietorship duly certified by a Chartered
Accountant
Copy of Trade License/ Sales Tax Registration/Income Tax
Registration
Registered Partnership Deed/ Certificate of the Partnership duly
certified by a Chartered Accountant
Registration Certificate and Memorandum & Articles of Association
Registration Certificate and Memorandum & Articles of Association
Registration Certificate & Bylaws of Society/ Trust/ Association.
Page 52 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 5: Bidder Details
Name and Details of the Bidder and Authorised Representative:
Name of Organisation/
Institution
Registered/ Head Office
Address
Phone Numbers
Fax Number
Mobile Number
Email Address
Website
Addresses of Branch
Offices in the Zone (If
any?)
Phone
Fax
Mobile Nos.
Email IDs
Dates of Establishment
Name of
Authorised
Representative
Designation
Mobile
Email
For and on behalf of:
(Company Seal)
Signature:
Name:
Designation:
(Authorised Representative and Signatory)
Page 53 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 6: Financial Standing – Annual Turnover
Certificate from the Chartered Accountant regarding Annual Turnover from
Monitoring/Assessment/Evaluation projects in India of the Bidder in the immediately
preceding 2 financial years
Based on its books of accounts and other published information authenticated by it, this
is to certify that …………………….. (Name of the Bidder) had, over the last two financial
years, a total annual turnover of Rs. ……… Lakhs as per year-wise details noted below:
Financial Year ending Total Turnover
31st March
(Rs. Lakh)
2012-13
2013-14
Name of the audit firm/ Chartered Accountant:
Seal of the audit firm:
(Signature, name and designation and registration Number of the Chartered
accountant)
Date:
Note:
Please provide certified copies of audited financial statements of the firm for the
immediately preceding two financial years. In the case of printed annual reports
certification is not required.
In the event the Financial Statements for the year 2013-14 are unaudited, provisional
financial statements duly certified by Chartered Accountant may be submitted.
The details provided in the above format will be considered for technical evaluation
under Financial Standing.
Page 54 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 7: Details of the Monitoring/ Assessment/ Evaluation Projects
Completed in last 3 years
Details of the monitoring or assessment or evaluation projects completed in last 3
financial years by the Bidder
S
No
Project
Name
FY
Location
of Project
Project – State(s) Details
For and on behalf of:
Details of Supporting Proof
Provided with page number
(Company Seal)
Signature:
Name:
Designation:
(Authorised Representative and Signatory)
Notes:
Please provide supporting proof as given below:
1
Certificate from clients indicating successful completion of similar projects on
monitoring or assessment or evaluation.
2
Work orders from client and payment proof for completion may be submitted as
proof of the project value
Page 55 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 8: Details of Employees
Details of experienced consultants with minimum 3 years’ experience in monitoring/
assessment/ evaluation projects and is on the payrolls of Bidding Entity: (Provide details
for minimum of 5 experienced consultants)
Please attach the resumes of the consultants & proof of salaries paid (Pay slips or any
other documentary evidence shall be enclosed).
Number of Consultants
submission of bid
employed
during
the
time
of
Number of Consultants with minimum 3 years’ experience in
monitoring/ assessment/ evaluation projects and is employed
during the time of submission of bid
S. No Name
Qualifications
Experience
Period of Service
with Bidding Entity
1
2
3
4
5
Pro-forma for CVs of Consultants
Name & Designation
Qualifications
Experience
Major
assignments
undertaken in the last five
years
Expertise
in
the
relevant
Page 56 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
areas (verifications and field
studies)
For and on behalf of:
(Company Seal)
Signature:
Name:
Designation:
(Authorised Representative and Signatory)
Notes: Please provide some supporting documents as a proof that the consultants are
on company payrolls for the last two years.
Page 57 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 9: No - Conviction Certificate
As on date of submission of the proposal, the bidder should not have been blacklisted
by any Government entity (Central or State Government or PSU) in India or is under a
declaration of ineligibility for fraudulent or corrupt practices by any Government entity
(Central or State Government or PSU) in India.
[On the letterhead of the organization]
No-Conviction Certificate
This is to certify that ---------------------- (Name of the organization), having registered
office at --------------------- (Address of the registered office), as on date of submission of the
proposal, have not been blacklisted by any Government entity (Central or State
Government or PSU) in India or is under a declaration of ineligibility for fraudulent
or corrupt practices by any Government entity (Central or State Government or

PSU) in India.
Signature:

Name of the Authorized Signatory:
Designation:


** No conviction certificate should be duly signed by Authorized Signatory



Note: In case, information required by DGE&T is not provided by the bidder in the
forms/formats provided above, DGE&T shall proceed with the evaluation based
on information provided and may not request the bidder for further information.
Hence, responsibility for providing information as required in the above forms
lies solely with the bidders.
Page 58 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
Form 10: Financial Bid (Format for Financial Bid)
Date:
Place:
Director (SDI)
Directorate General of Employment & Training (DGE&T),
Ministry of Labour and Employment,
Shram Shakti Bhavan,
Rafi Marg,
New Delhi – 110 001
Dear Sir/Madam,
Sub: Selection of Third Party Agency for Monitoring of Training and Assessment
Processes in Skill Development Initiative Scheme (SDIS) functional under
Directorate General of Employment & Training (DGE&T), Ministry of Labour and
Employment.
1. We have gone through the RFP Document and annexure thereto and we agree to
abide by all the terms and conditions mentioned therein.
2. We, the undersigned offer to provide the Training and Assessment Process
monitoring Services for the above mentioned Project in accordance with the terms
and conditions contained in the Bid Document supplied to us and quote our
Monitoring Fee as given below:
Rupees In
Figure
Rupees In
Words
Monitoring fee * for Monitoring of Training
and Assessment Processes in SDIS
functional under DGE&T for the Contract
period of 2 years
* Monitoring fee includes Consultancy charges, Verification charges, report
writing, Communication costs, equipment, Stationary cost, Travel costs,
Boarding and lodging costs of verifiers and any other costs involved in the
project specified. Service Tax as applicable shall be paid by DGE&T and other
taxes if any shall be liable to Third Party Monitoring agency.
Page 59 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
3. The Monitoring fee quoted by us is after taking into all the terms and conditions
stated in the RFP document, Contract Agreement, our own estimates of cost and all
the conditions that may affect the Bid.
4. The Monitoring fee quoted by us is valid for the entire period of the Contract of two
years. There shall not be any escalation of the Price quoted.
5. We understand and agree that DGE&T is not bound to select a Bidder and reserves
the right to reject all or any of the Bids without assigning any reason whatsoever.
Place:
Date:
Name & Signature of the Bidder with Seal
Note: 2 Separate forms for Financial Bid shall be submitted in 2 separate covers if
the agency is applying for 2 zones.
Page 60 of 61
Directorate General of Employment & Training (DGE&T),
Ministry of Labour & Employment, GoI
END OF DOCUMENT
Page 61 of 61
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