DreamSpark Getting Started Guide for Academic Volume Licensing customers

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DreamSpark Getting Started Guide for Academic Volume Licensing customers
Getting Started Guide
for Academic Volume Licensing
Agreements: EES, OVS-ES, Campus,
School Agreement
Table of Contents
What is DreamSpark?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Slide 3-7
Instructions: How to Enroll or Renew a Subscription . . . . . . . . . . . . . . . . . Slide 8-19
Access to Software and Tools via DreamSpark . . . . . . . . . . . . . . . . . . . . . . Slide 20-27
Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Slide 28-33
Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Slide 34-35
A unique opportunity for students and educators
Access to the latest professional designer and development tools from
No cost for verified students and educators.
A chance to learn and teach the newest technologies.
Helps students chase their dreams and achieve their full potential.
Helps educators to expand their professional portfolio.
Why DreamSpark?
For students:
• Makes learning more
motivating, engaging and
relevant for today’s students.
• Helps students raise their
skills to prepare for a
technology career.
• Free access to developer
software gives them a chance
to create apps they dream
For faculty:
• DreamSpark provides tools
and resources to challenge,
engage and excite their
students in the classroom.
• Faculty can learn new
technologies to help students
achieve their career goals.
DreamSpark subscription product catalog
2 DreamSpark Subscriptions levels:
• Standard - All institutions type (elementary to
higher education)
• Premium – qualifying STEM departments only
DreamSpark Standard: mainly servers and developer,
gaming and designer tools, including Microsoft
Visual Studio Professional, Expression Suite,
Windows Server and SQL Server.
DreamSpark Premium: Extensive product catalog,
hundreds of Microsoft products, including Microsoft
Windows client, Visual Studio Premium and
Ultimate, plus SharePoint Server. Microsoft Office
not included.
Product Categories Line-up
Operating Systems
Windows Client
Windows Server
Developer & Design Tools
Visual Studio Professional
Visual Studio Premium
Visual Studio Ultimate
Windows Embedded
SQL Server
BizTalk Server
SharePoint Server
DreamSpark subscription licensing
Perpetual rights: Software can be used after
graduation for non commercial use according to
EULA terms.
Software can be used for research, training,
learning purposes only. Exception: app
Two copies of software for each student enrolled
in at least 1 course and faculty members
(software is for use in school and on a personal
Perpetual Rights
usage – exception
(development of Win 8, WP
apps and games)
Only physical lab machines that do not leave
campus grounds qualify for “naked PC’’ clause,
i.e. can install software without having previous
Note: version of Windows.
Detailed usage guidelines can be accessed on these pages:
• DreamSpark Standard
• DreamSpark Premium
• End-user Licensing information can be accessed on these pages:
• DreamSpark Standard
• DreamSpark Premium
Campus Wide Distribution
(K-12, HED)
STEM Department Only
Lab Installation
Students and Faculty Machines
DreamSpark renewal path
As of January 16th,2012, customers are no longer able to buy MSDN Developer AA, MSDN Designer AA or
MSDN High School AA.
Existing customers will be able to continue to use their MSDN AA subscriptions as usual until renewal time.
New customers can purchase either a DreamSpark Premium or DreamSpark Standard subscription.
DreamSpark Premium replaces MSDN AA.
Designer AA and High School AA have been
retired (current accounts can be used until
expiration, then the renewal path will be
DreamSpark Standard).
DreamSpark Standard subscription is a new
subscription type with a new product catalog
which is for all institution types (from K12 to
Higher Education).
Renewal Path as of 1/16/12
Developer AA
DreamSpark Premium
Designer AA
DreamSpark Standard
HighSchool AA
How to enroll or renew a
How to enroll
For institutions enrolled in
EES, OVS-ES, Campus and
School academic
Enter your Academic
subscription agreement
number and the
appropriate promotion
code which you will find in
your Agreement welcome
letter. This will set the price
in the online form to $0.
Note: There is a different
promo code for
DreamSpark Standard and
Step 1: Go to DreamSpark.com
The person enrolling must be the person
that will act as Program Administrator for
the subscription.
From DreamSpark.com, click on
“Academic Institutions.”
Click on tab 3 ‘’Enroll.’’
Step 2: select your country and subscription level
Users must select their country to get to
region-specific order form.
Then select which subscription level they
want to enroll in based on eligibility:
DreamSpark Standard
DreamSpark Premium
Click “continue” to proceed.
Step 2: select your country and subscription level
Users must select their country to get to
region-specific order form.
Then select which subscription level they want
to enroll in based on eligibility:
DreamSpark Standard
DreamSpark Premium
Click “continue” to proceed.
Step 3: specify if it is a new or existing subscription
Users must select whether they are enrolling in a new or renewal subscription.
Step 4: Renewal – add your existing subscription details
In case of renewals, users need to input the First and Last name of the current subscription administrator
(account holder) and the current subscription ID # of the subscription they wish to renew.
If you had previously
activated an Electronic
License Management
System Webstore as
part of your
subscription, please
make sure to renew
within 60 days from
your expiration date
to keep your current
subscriber ID and
ensure that you can
continue to use the
same ELMS webstore.
Step 5: fill in the institution information
This is where the user inputs
the appropriate DreamSpark for
promotion code. This will set
the price to $0.
There is a different promo code
for DreamSpark Standard and
DreamSpark Premium.
Step 6: select the subscription type
The user must choose the type of
subscription to enroll in. Price is
set $0 because of the previously
entered promo code.
Step 7: sign in with your Microsoft account
Users sign in with their
Microsoft Account (previously
Windows Live ID). This email
address will be associated with
the subscription, i.e. as the
Program Administrator.
Step 8: complete the order form
User will need to complete the order form, which
Contact information.
Institution’s information.
Tax information is not required since you are
enrolling using a 100% off promo code.
Step 9: review the form and place the order
Review the form
Select “I Agree” at the bottom
of the screen if you agree with
the Terms and Conditions.
Select “Place Order”
Keep a copy of the Order
Step 9: the order is reviewed
Once the order is
submitted, a Microsoft
representative reviews the
information. Allow up to 10
business days.
After the eligibility check is
completed, the subscription
will be activated within 5
You receive an email that
confirms your order
Once you subscription is
approved, you receive a
Welcome email with your
subscriber ID#.
Access to
software and
Two methods to access software – via MSDN Subscription Portal
Once your institution is enrolled in DreamSpark, there are two ways to get your software.
Access through MSDN
Subscription Portal
Administrators can download software and product keys.
Administrators then make them available to students via the
Institution’s intranet or by burning DVDs for check-out.
Two methods to access software – via ELMS WebStores
For students,
faculty and
Access through ELMS (Electronic
License Management System)*
ELMS is a WebStore that allows your Program Administrator
to distribute user accounts for students, faculty and labs,
provide individual product keys and restrict the product
catalog if required.
A benefit offered by Microsoft to customers at no cost via
our partner Kivuto (formerly known as E-academy).
*Important Note:
When choosing to activate DreamSpark through the ELMS WebStore, the Administrator must create an MSDN
Subscription Portal account. This is required to get access to products keys for lab installations for certain
products, like Windows.
Subscription access
Program Administrators can access
their MSDN Subscription Portal and
their ELMS WebStore at any time
through their academic institution’s
Subscription Access page found on
DreamSpark.com, in the Academic
institution section.
Note: MSDN Subscription Portal
access is for administrators ONLY,
and not for students.
Student access to the DreamSpark WebStores
ELMS WebStores are the recommended way to deploy software to students and faculty.
ELMS URLS can be hard to
remember. For students to
easily access your ELMS
WebStore, they can follow
these easy steps:
Step 2:
Enter the name of your school
in the Search box.
Step 1:
Go to ‘More Software for your
School’ tab on the Student
Overview page.
Step 3:
Click on ‘Visit the WebStore.’
For details on how to deploy software
Go to:
www.DreamSpark.com/Institution/Subscription.aspx and click on Download the Deployment Guide
Program Administrator responsibilities
The PA is the person who enrolled in the DreamSpark subscription. Here are the responsibilities:
Enroll in DreamSpark subscription – this is the person that will have access to MSDN Subscription Portal.
Deploy software to students and educators (ELMS is recommended method.)
Provide software and product keys to students and faculty for their home/personal use directly – only required if ELMS
WebStore is not deployed as software distribution method since with ELMS WebStore, students/educators can download
products and keys independently.
Ensure License terms are followed and software is only used for academic developmental and research purposes.
Make any changes to membership (e.g. phone number, e-mail address, etc.) when required.
Ensure software is installed on lab machines when required.
Provide additional product keys when requested by students (e.g. their system crashed and they need to re-install) – On
ELMS WebStore a student gets 2 keys but the PA can issue one additional key.
Request additional activations on Lab keys and additional individual retail product keys as needed – only applicable to
products requiring activations keys like Windows, for example.
Provide Lab keys to the IT staff for assistance in installing software on lab machines for Windows since lab keys are only
accessible to the PA on MSDN Subscription Portal. However, for other products, the PA can activate ELMS WebStore and
request Kivuto to add other administrators so that each administrator can manage their own lab installs. This can be more
easily managed if each school enrolls in a subscription and has its own PA.
Request ELMS WebStore and additional System Administrators for ELMS if needed to [email protected]
Set up and maintain ELMS WebStore accounts for students and educators
How can I determine if my institution is already a member of the DreamSpark program?
Go to the Subscription Access page and enter your institution’s name in the “find your academic
institution” textbox. If your school or institution does not appear in the search box, your institution is not
currently a member of the DreamSpark subscription program.
How do I change the Program Administrator for the subscription if needed?
In the event you need to, you will need to update the mailing address and the name of the contact
person. Email the customer service department for your region. A full list of our Regional Service Center is
available on the Institution Support Institution Support page. Make sure to provide your Subscriber ID #
and name of the institution/school.
I have purchased Academic VL Agreement as part of a multi-site deal (e.g. a State or Country-wide
deal), how many DreamSpark subscriptions can I enroll in at no cost? You can enroll in 1 subscription
for EACH of your institutions, i.e. each of your institutions/schools can enroll using the same DreamSpark
promo code and valid Academic VL Agreement number. We actually recommend that each institution
gets its own subscription. Make sure to pass on the agreement # and DreamSpark promo code to all of
your institutions’ administrators. If you have multiple departments eligible for DreamSpark Premium, each
department should enroll.
Can an institution/school enroll both in a DreamSpark Standard and a DreamSpark Premium
Yes, absolutely, particularly since DreamSpark Premium is only for a single eligible department. If you
want to have a campus-wide subscription, you need to enroll in DreamSpark Standard even if one of
your departments has a DreamSpark Premium. Also if your institution has multiple eligible STEM
departments, each department needs to enroll in a DreamSpark Premium subscription, so in this case
it is very common that an institution would have multiple subscriptions.
I have seen that the DreamSpark for Student program (direct to student offering), offers free
access to students to post their apps on the Windows Store, Windows Phone Dev Center etc.
How can my students avail of these offers?
Your students will need to have a verified DreamSpark.com account, which is separate from their ELMS
WebStore account. They can sign up through the Create Account page. You can find more information
in the App Development pages on DreamSpark.com. Note that we have added functionality to the
ELMS WebStore to get DreamSpark verification codes to simplify the DreamSpark account verification
process. Look for an ad related to ‘’Free Windows Store access for students’’ on the ELMS WebStore
Home Page to learn more.
I have purchased Academic VL Agreement as part of a multi-site deal (e.g. a State or Country-wide
deal), can I have a single subscription and a single ELMS WebStore for all sites? Will I still be able
to have multiple administrators?
Yes, you can but you need to be aware of the following limitations:
• Only 1 administrator will be able to access MSDN Subscription Portal, which means that only that
administrator will be able to get access to Microsoft Operating Systems lab keys. So s/he will need to
distribute keys to all other institutions’ lab administrators (and the software too if you do not deploy
via ELMS WebStore). The administrator needs to be the person enrolling in the DreamSpark
subscription. MSDN Subscriber portal does not allow to have multiple administrators.
• ELMS WebStores allow you to have multiple administrators but you need to contact
[email protected] to set them up. You can then organize the users of your single WebStore in
different user groups (one per institution/school), each with an administrator if you prefer, or just
have the one administrator manage the site and software access for all institutions, whatever you
prefer. Sub-administrators will be able to download products for labs but not all product keys. See
FAQs - Renewal
How can I find out when my subscription is expiring?
Go to the MSDN Subscription Portal and check the details and expiration date under "My
Can I renew again at no cost?
In order for you to renew again at no cost, you need to first renew your Academic VL subscription
or renew your IT Academy. You will receive again the DreamSpark promo codes in your Welcome
How can I find my current Subscriber ID?
Go to the MSDN Subscription Portal to find the subscriber ID under “My Subscription” in "My
Account“ page.
FAQs – Renewal (cont.)
I have an ELMS WebStore, what do I need to do to ensure that I do not lose my WebStore
if my DreamSpark subscription is expiring?
You will receive a DreamSpark renewal notice 60 days before you subscription expires, and then
again at regular intervals as a reminder. We recommend that you renew your subscription
within 60 days to be able to keep the same subscriber ID and WebStore. All your student
accounts, product catalog and settings will be preserved.
Does my DreamSpark subscription expire at the same time as my Academic VL
Not in most cases: the DreamSpark subscription is valid for 1 or 3 years, depending on the
promo code, from the moment you enrolled and your subscription became active. The only
exception is DreamSpark Standard subscriptions for customers that purchased Academic VL
Agreement directly since we automatically enrolled you at the same time as you enrolled in
Academic VL Agreement.
For the full list of FAQs click here.
Resources for new subscribers
Software Deployment:
New Software Deployment guide for institutions, www.dreamspark.com/Institution/Software-Deployment-Guide-en-us.pdf,
detailing step by step how administrators can provide software access to students, faculty and labs via MSDN Subscriber.
Portal and ELMS WebStores (available in more languages on https://www.dreamspark.com/institution/subscription.aspx)
ELMS WebStore overview: www.dreamspark.com/Institution/ELMS-Overview.aspx
Licensing and Usage:
DreamSpark Standard usage guidelines: www.dreamspark.com/Institution/DS-Usage-Guidelines.aspx
DreamSpark Premium usage guidelines: www.dreamspark.com/Institution/DSP-Usage-Guidelines.aspx
DreamSpark Standard License Agreement: www.dreamspark.com/Institution/DS-EULA.aspx
DreamSpark Premium License Agreement: www.dreamspark.com/Institution/DSP-EULA.aspx
STEM definition page: www.dreamspark.com/Institution/STEM.aspx
DreamSpark subscription support: www.dreamspark.com/Institution/Support.aspx
ELMS WebStores support: [email protected]
https://www.dreamspark.com/Support/FAQ/Default.aspx (Click on Institution tile.)
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