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Grant Transfer 9/1/15 Budget Guide Week of Upon FFR

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Grant Transfer 9/1/15 Budget Guide Week of Upon FFR
Grant Transfer 9/1/15
Budget Guide
In the example below, the grant was awarded $500K, the estimated unobligated balance provided to NIH based on the anticipated balance
calculation was $175,150 (expenses of $324,850). Upon finalizing the FFR on 10/20/15, we reported more expenses through 8/31/15. Expenses
of $383,200 are reported from the award of $500K, thus an an unobligated balance of $116,800. We will then, reduce the provisional budget by
the amount additional spending or $58,350. We do not want to wait for NIH to accept the FFR. We will request the Department Administrator for
a final breakout of the 10 cost pools as we are filing the FFR, this way we can adjust the budget in new Banner. Once the FFR has been accepted,
we will reverse all provisional budget entries and load the budget to new Einstein through our normal process for original budgets.
Original
Budget
Rule codes
A6000
A6500
A7000
A7700
A7115
A7105
A7090
A7430
A7117
A7800
Salaries
Fringe
OTPS Other
Equipment
Animals
Contract Services/Subk
Patient Care
Trainee Expenses
Lab Supplies
F&A
TOTAL
Week of
9/21/2015
Provisional
budget (1)
PV01
Upon FFR
Completion
Provisional budget
adjustment (2)
PVAD
Column C
100,000.00
50,000.00
Column D
10,260.22
29,739.78
Column F
200,000.00
100,000.00
(50,000.00)
50,000.00
100,000.00
500,000.00
5,000.00
30,150.00
175,150.00
(5,000.00)
(3,350.00)
(58,350.00)
New budget (3)
Column H = D+F
10,260.22
29,739.78
50,000.00
26,800.00
116,800.00
Upon FFR
Acceptance
New NOA
Budget
BD01
Column J
10,260.22
29,739.78
50,000.00
26,800.00
116,800.00
Double Check
Total
budget (4)
Column L = C - (C - (D+F)) H)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
NOTES:
(1) Provisional Budget - Admins. defined logic to arrive at the anticipated balance which became the provisional budget in New Einstein.
(2) Provisional Budget Adjustment - based on actual expenditures calculated and reflected/reported in the FFR .
- the Admin. will be tasked to allocate the actual unobligated balance amoungst the 10 cost pools.
- RF (via Nadia) will load the variance into new banner.
- We plan to adjust the budget before the FFR is approved to aid the Admin. with more timely budget information.
(3) New Budget - transfered to New Einstein upon acceptance of the FFR. Ideally, New Einstein will receive a revised NOA which will reflect the final unobligated balance. If
we do not receive a revised NOA, we will refer to the Payment Management System (PMS) or memo from NIH.
(4) The total should equal $0.
NOTE: When the NIH accepts the FFR, RF will input the BD01 and reverse both providional budget entries with rule code PVBR - Provisional Budget Reversal
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