Palm Beach State College JOINT DEANS’ COUNCIL MINUTES 10:30 a.m.

Palm Beach State College
JOINT DEANS’ COUNCIL
MINUTES
September 15, 2011
10:30 a.m.
NS 129, Lake Worth
Attendance:
Anderson, Patti, Co-chair
Banks, Nicole
Foster, Michael
Hunt, Dwayne
Kaplan, Anita
Lang, Susan
MacLachlan, Scott
McDonald, Amy
McIsaac, Penny
Moore, Barry
Mueller, Ed
Pedersen, Ginger
Ramsammy, Roger
Richie, Pat
Rogers, Jacqueline
Sass, Sharon, Co-chair
Willey, Edward
ITEM 1.
PERT Retesting
Discussion:
Dr. Anderson raised the issue of the need to retest students whose faculty believes have been
misplaced by the PERT. In the past, this has been done by faculty recommendation during the
first two weeks of the term. In order to maintain integrity of PERT Test results, there had been
discussion of not allowing this during the initial use of PERT. Moving a student to a lower level
without retesting appeared more acceptable than moving a student up a level.
Data source:
None
Action:
It was decided a student could be moved down or lateral without retesting. A student who the
faculty believes should be moved up must retest without any additional testing fee. The
academic area will create a form for moving students, which will require associate dean
approval and be given to the campus test center to waive the fee. The test fee will be waived
for up to 30 days for a retake. Movement of students should happen during the first two weeks
of the term.
ITEM 2.
ATB Procedures
Discussion:
PERT has not been approved for use for Ability to Benefit for certain students who have
requested financial aid. Susan Lang explained a new policy and procedure has been written and
it was distributed for review. The policy and procedure has been placed on the web.
Data source:
Ability to Benefit (ATB) Policy and Procedure
Action:
New policy and procedure approved
ITEM 3.
Definition of Attendance
Discussion:
Dr. Anderson noted the need for better enforcement of the existing attendance taking policy as
it is being more closely audited. Some schools have received large fines for lack of compliance.
In the course of initiating new monitoring this fall, Dr. Anderson has received several questions
about the definition of attendance, especially related to distance learning courses.
Dr. Sass said that each faculty/instructor sets his/her own class attendance policy. The issue of
requiring faculty/instructors to REPORT those students who “never” attended class in seven
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days following drop/add period is a function of complying with a federal requirement for the
purpose of financial aid payment. The function of reporting those who NEVER attended does
not impact a faculty/instructor’s course attendance policy.
Clarifications were made to the Attendance Reporting Chart found at
www.palmbeachstate.edu/x9727.xml.
Data Source:
Attendance Statement and Reporting requirements
Action:
No changes will be made to the web page at this time. Dr. Anderson will respond to inquiries
accordingly.
C: Vice Presidents
Provosts
Dr. Gallon
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