Palm Beach State College JOINT DEANS’ COUNCIL MINUTES 10:30 a.m.
Palm Beach State College JOINT DEANS’ COUNCIL MINUTES September 15, 2011 10:30 a.m. NS 129, Lake Worth Attendance: Anderson, Patti, Co-chair Banks, Nicole Foster, Michael Hunt, Dwayne Kaplan, Anita Lang, Susan MacLachlan, Scott McDonald, Amy McIsaac, Penny Moore, Barry Mueller, Ed Pedersen, Ginger Ramsammy, Roger Richie, Pat Rogers, Jacqueline Sass, Sharon, Co-chair Willey, Edward ITEM 1. PERT Retesting Discussion: Dr. Anderson raised the issue of the need to retest students whose faculty believes have been misplaced by the PERT. In the past, this has been done by faculty recommendation during the first two weeks of the term. In order to maintain integrity of PERT Test results, there had been discussion of not allowing this during the initial use of PERT. Moving a student to a lower level without retesting appeared more acceptable than moving a student up a level. Data source: None Action: It was decided a student could be moved down or lateral without retesting. A student who the faculty believes should be moved up must retest without any additional testing fee. The academic area will create a form for moving students, which will require associate dean approval and be given to the campus test center to waive the fee. The test fee will be waived for up to 30 days for a retake. Movement of students should happen during the first two weeks of the term. ITEM 2. ATB Procedures Discussion: PERT has not been approved for use for Ability to Benefit for certain students who have requested financial aid. Susan Lang explained a new policy and procedure has been written and it was distributed for review. The policy and procedure has been placed on the web. Data source: Ability to Benefit (ATB) Policy and Procedure Action: New policy and procedure approved ITEM 3. Definition of Attendance Discussion: Dr. Anderson noted the need for better enforcement of the existing attendance taking policy as it is being more closely audited. Some schools have received large fines for lack of compliance. In the course of initiating new monitoring this fall, Dr. Anderson has received several questions about the definition of attendance, especially related to distance learning courses. Dr. Sass said that each faculty/instructor sets his/her own class attendance policy. The issue of requiring faculty/instructors to REPORT those students who “never” attended class in seven 1 days following drop/add period is a function of complying with a federal requirement for the purpose of financial aid payment. The function of reporting those who NEVER attended does not impact a faculty/instructor’s course attendance policy. Clarifications were made to the Attendance Reporting Chart found at www.palmbeachstate.edu/x9727.xml. Data Source: Attendance Statement and Reporting requirements Action: No changes will be made to the web page at this time. Dr. Anderson will respond to inquiries accordingly. C: Vice Presidents Provosts Dr. Gallon 2