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MEMORANDUM  TO: FROM: DATE:

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MEMORANDUM  TO: FROM: DATE:
MEMORANDUM TO: FROM: DATE: SUBJECT: Certificated Employees Terrie Armstrong May 2011 END OF YEAR CHECK LIST The end of the year is nearing and the following items need to be addressed before May 26th. Please complete each item as needed, and give to the appropriate person. Enclosed you will find:
· Certificated Staff Check Out Form ­­­ (Give to Admin to receive your final check)
· Room Clean­Up & Closing ­­­ (Info Only)
· Maintenance Needs Form
· Password/Voice Mail Instructions­­­ (Complete on your last day, I will verify)
· Computer Password Form ­­­(Employee to keep)
· Textbook Inventory (Return to Sue/Vicki in the bookstore by May 27 th ) As a reminder, please make sure you empty your mailbox in the front office This has been a great school year. Have a great summer!
CERTIFICATED STAFF CHECK OUT 2010­2011 Name:_______________________________ (First/Last) Please have this sheet signed by all individuals listed below and submit it to the administrator when you pick up your check Friday afternoon. __________ Department: Your department chairperson's signature indicates your room is in order; departmental tests have been put away. __________ Department: Your department chairperson's signature indicates all electronic equipment in your room has been stored and secured. __________ Bookstore: A) All textbook lists need to be cleared through the bookstore. __________ Audio Visual: Check with Steve regarding materials and/or equipment which should be returned. __________ Media Center: Check with Ada or Jan regarding any materials which should be returned. __________ Lorie: Turn in keys (If you will not be returning next year) __________ Registrar: Check with Bridget Latsch to review your GRD 403 Report. This report contains 4 th quarter/semester grades. If there are any incomplete grades or inconsistencies, these will need to be addressed at this time. __________ Registrar: Grades > 1 st & 2nd semester grades. Semester/Final grades should be linked and e­mail to Bridgette at: ([email protected]) __________ Donna Koch: Athletics/Activities > Please return signed club/class inventory, and closed/balanced vendor balance sheets. __________ Donna Koch: Requisitions request for 2011­2012 items needed for start of school. ____N/A___ Terrie: Contract __________ Terrie: Close Out PO’s/ Outstanding Invoices __________ Terrie: Temporary Voice Mail­ Check ( your ext # 2___________) MAKE SURE YOU SET YOUR EXPIRE DATE AND TIME Department Chairs Only __________ Warehouse: Standard stocks for instructional supplies dated July 1, 2011 __________ Outside Vendor: Non­stocks for 2011­ 2012 instructional items needed for start of school.
Room Clean­up & Closing Rooms need to be ready for custodial crews immediately following the close of school. Clear all counter tops and office area desktops. Any item(s) that would be in the way during the summer should be stored. Make sure you label your boxes. Maps/charts/posters and other decorations may be left in place. However, custodial staff will be cleaning rooms, including walls. They will clean around items, but are not responsible for any damage. Globes, microscopes, scales, and other such items must be stored, in a locked cabinet. Return checked out AV equipment to Steve Shepple. Do not leave any valuables unsecured in the building during the summer months. Personal items need to be labeled as personal with your name. Make sure they are secure in a locked cabinet. Department chairs must clear their own room and department office(s) BEFORE final clearance. FYI The custodial staff will be moving all furniture for floor care. (Exceptions: large cabinets, shelves, etc in carpeted areas only – please label items clearly). Specific arrangement of furniture for next year must be specified by a schematic on paper attached to your chalk/white board. Also, please collect as much paper, projects, etc. as possible during the last few days. Custodial department will be happy to supply trash bags. I wanted to mention now, areas and rooms may not be ready as in previous years. I would plan on rooms being available within a couple of days prior to the start of school. Please remember that the district office expects us to work full days starting MAY 31st Many, many thanks for all you’ve done this year!!
MAINTENANCE REQUEST
Martin Reyes (msreyes)
By Friday, May 20th)
Please e-mail your request for any maintenance
items you would like to have completed during
the summer. This should include regular
maintenance items, broken pencil sharpener,
holes in carpet, etc. Make sure you are
specific about your request and the location.
END OF YEAR PASSWORD / VOICE MAIL INSTRUCTIONS v Please change your password to 22011#. To do this, log on to your voice mail, dial 84, and change your password to 22011#. Please make this change prior to check out on May 27th. Please change your voice mail message before you leave for the summer to reflect summer information, when you’ll be back on the job, etc. This info will be helpful for the community and might save you some message backing­up on your phone. The easiest way to do this is to put a temporary message on your phone. (It will not do anything to your existing message. Follow these guidelines:
· · · · · · Log on to your voice mail as usual.
Dial 82 and listen for the prompt.
Press 3 (for the temporary message).
Press 5 to record your new message and end the recording with a #.
You may review your message by pressing 2
There will be a prompt to put the ending date and time on the temporary message. MAKE SURE YOU DO THIS, otherwise your temp message will not come off.
· Don’t put the message on until you are ready for the callers to receive it – as it is effective immediately. This temporary message will reflect on your internal and external calls automatically. For classroom voice mail: (SAMPLE ONLY) Hello, you have reached the voice mail for _______________ (name), please note that I am on summer break and will return on _____________ (first day of contract). Thanks for calling and have a great summer.
Dobson’s summer hours are as follows: MONDAY – THURSDAY (June 3 – July 8) HOURS: 7:30 – 3:30 MONDAY – FRIDAY (July 11 – August 5) HOURS: 7:30 – 3:30 MONDAY – FRIDAY (Starting August 8 th ) HOURS: 7:00 – 4:00 OFFICE WILL BE CLOSED DURING LUNCH 1:00 pm The first day of school is Wednesday, August 10 th . 11:30 – Computer Form COMPUTER: User Name: _______________________________ Password: ________________________________ EMAIL LOGIN: User Name: _______________________________ Password: ________________________________ GENESIS: User Name: _______________________________ Password: ________________________________ This is a reminder page for you to use after the long summer. Remember to store in a safe place !
TEXTBOOK INVENTORY MAY 2011 TEACHER________________________ ROOM #________________________ ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Course Title ___________________ Text Title ________________________ # of Teacher’s Editions __________ Resource Materials_________________ Number of Classroom Set texts in room ________________ Number of texts sent for rebinding (please separate from other texts) _____________ Please leave all student texts in your room where they are accessible for scanning. You don’t need to count the student texts. Separate texts by course and title and leave them face down (barcodes up). Please, do not mix Classroom Set with student take home texts. ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Course Title___________________ Text Title________________________ # of Teacher’s Editions __________ Resource Materials_________________ Number of Classroom Set texts in room ________________ Number of texts sent for rebinding (please separate from other texts) _____________ Please leave all student texts in your room where they are accessible for scanning. You don’t need to count the student texts. Separate texts by course and title and leave them face down (barcodes up). Please, do not mix Classroom Set with student take home texts. ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Course Title___________________ Text Title________________________ # of Teacher’s Editions __________ Resource Materials_________________ Number of Classroom Set texts in room ________________ Number of texts sent for rebinding (please separate from other texts) _____________ Please leave all student texts in your room where they are accessible for scanning. You don’t need to count the student texts. Separate texts by course and title and leave them face down (barcodes up). Please, do not mix Classroom Set with student take home texts. ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Please inventory all textbooks in your possession and turn this form into Sue/Vicki by May 27th.
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