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STUDY ABROAD ADMINISTRATIVE PROCEDURES:

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STUDY ABROAD ADMINISTRATIVE PROCEDURES:
STUDY ABROAD ADMINISTRATIVE PROCEDURES:
Registration status ~ Credits and grades from abroad ~ Study abroad transcripts
Completing the Ithaca College post-acceptance paperwork signifies that you have been cleared for study
abroad. It also triggers a number of administrative procedures across campus. The Offices of Student
Financial Services, International Programs, Residential Life and Registrar all have specific administrative
procedures for study abroad students.
If you end up deciding to withdraw from your study abroad program, either prior to departure or mid-way
through the program, it is very important that you let us know immediately by emailing
[email protected]
Study abroad registration status
EXCHANGE / AFFILIATED PROGRAMS: Participants in exchange and affiliated programs who have completed
the Ithaca College post-acceptance paperwork will remain registered at Ithaca College during study abroad.
Instead of listing individual classes for study abroad, your transcript will note that you are registered for a
“placeholder” course, which keeps you as an active student at the College during your semester abroad. The
course number you’ll see on your record will be IES (or appropriate prefix depending upon your program)
11800 for 12 credits.
This simply shows that you are registered as a full-time study abroad student and does not indicate the total
number of credits you will actually earn for study abroad. Once your official transcript is received at the end
of your study abroad program, and you have filed petitions for assignment of credit for all courses taken
abroad, the actual number of credits, as well as the grades you earned, will be posted on your Ithaca College
transcript.
NON-AFFILIATED PROGRAMS: Non-affiliated program participants are required to take a leave of absence
from Ithaca College. Until an official transcript is received at the end of your study abroad semester, your
transcript will indicate that you are on leave and will reflect no credits for the study abroad semester.
Credits and Grades
EXCHANGE / AFFILIATED PROGRAMS
Ithaca College will accept the academic credit you earn on an exchange or affiliated study abroad program as
College credit (rather than transfer credit). You must take a full load of courses as designated by the program
(but at least a minimum of 12 credits or the equivalent). You must complete Petitions for Assignment of
Credit to determine whether the study abroad credits will count as major, minor, general education or
elective credit.
If you take courses for which you did not complete Petitions for Assignment of Credit prior to departure,
you must complete new Petitions for Assignment of Credit for those courses. If you need to petition for
new courses once you are abroad, petitions are downloadable from our website at
http://www.ithaca.edu/oip/docs/study_abroad/sa_petitions/ . You can fill the petition out electronically,
and then you should send it to each department chair whose signature you require. We recommend actually
sending a different copy to each chair, so that the approval process isn’t delayed by one person. You’ll need
to send an electronic copy of the syllabus, or a link to the syllabus, for each course you want approved. You
can instruct the department chairs to forward it back to our office at [email protected] and we’ll take
care of forwarding it around for your adviser and associate dean’s signatures. If you prefer not to do this
from abroad, you do have until the end of the semester following your study abroad experience to finalize
your course petitions (though we don’t suggest waiting that long!) Note that you will only receive credit for
your study abroad courses each course has been formally approved on a Petition form.
The grades you earn during study abroad will appear on your transcript, and they will be averaged into your
GPA. P/F (or S/D/F) grading is not available for courses taken on exchange or affiliated programs UNLESS the
program itself offers an option for such grading.
NON-AFFILIATED PROGRAMS
It is possible to earn major, minor, general education and elective credit for study abroad courses. However,
you must complete Petitions for Transfer Credit in order to receive transfer credit for study abroad courses.
You will receive transfer credit only if the Office of the Registrar at Ithaca College has copies of approved
petitions for the courses listed on your study abroad transcript.
If you take courses for which you did not complete Petitions for Transfer Credit prior to departure, you
must complete new Petitions for Transfer Credit for those courses. If you need to petition for new courses
once you are abroad, petitions are downloadable from our website at
http://www.ithaca.edu/oip/docs/study_abroad/sa_petitions/. You can fill the petition out electronically, and
then you should send it to each department chair whose signature you require. We recommend actually
sending a different copy to each chair, so that the approval process isn’t delayed by one person. You’ll need
to send an electronic copy of the syllabus, or a link to the syllabus, for each course you want approved. You
can instruct the department chairs to forward it back to our office at [email protected] and we’ll take
care of forwarding it around for your adviser and associate dean’s signatures. If you prefer not to do this
from abroad, you do have until the end of the semester following your study abroad experience to finalize
your course petitions (though we don’t suggest waiting that long!) Note that you will only receive credit for
your study abroad courses each course has been formally approved on a Petition form.
Credit will be awarded for grades of C- or better, but grades will not appear on your Ithaca College
transcript and will not be considered in the calculation of your GPA. The Office of the Registrar cannot
award transfer credit for classes taken on a pass/fail basis unless your study abroad program will furnish
documentation indicating that your work would have earned a letter grade of C- or better.
ALL PROGRAMS: Earning ICC credit for courses taken abroad
To earn ICC credit, you will need to complete a separate petition form, which is available at
http://www.ithaca.edu/icc/resourcestudents/studyabroad/. It is recommended that you complete this form
with the guidance of an academic adviser, or a member of the Advising Center.
Transcripts from your study abroad program
Ithaca College’s Office of the Registrar must receive an official copy of your final study abroad transcript in
order to award transfer credit for study abroad coursework. If you accepted any institutional, federal or
state scholarships, grants or financial aid, you are REQUIRED to submit a copy of your transcript to Ithaca
College.
NOTE: It can take quite a long time for transcripts to be received by IC from your study abroad program. If
you are concerned that it is taking a long time, you will need to contact your study abroad program or
university directly – Ithaca College has no control over this and also cannot request a transcript from your
study abroad program.
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